Administrative Assistant

Overview

Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips.

Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters, think of Gallagher.

Overview At Gallagher, our Rockville, MD office is hiring for an Administrative Assistant. As an Administrative Assistant you are comfortable with computers, general office tasks, and excel at both verbal and written communication. This role compiles, updates, and maintains files. Additionally, this role submits requests to underwriters, obtains the results, and reports the results to the appropriate people or companies by entering data into appropriate customer contact systems.

Spanish Speaking Is Required.

• You are a dependable true professional that enjoys being the office’s “right hand”
• You naturally have a customer service mindset and thrive on being the “face of the office”
• Communication, both verbal & written, is a strong part of your professional skill set

• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Processes daily shipping via an online system.
• Assists with meeting planning, document preparation, shipping materials, meeting supplies, and other items as needed.
• Prepares stock inventory of office/breakroom supplies.
• Composes routine correspondence and e-mails.
• Performs routine copy and binding projects.
• Copies data and compiles records and reports.
• Assists Office Manager with special projects as well as backs up the Receptionist and distribution of mail.
• Inputs and retrieves data from various computer systems.
• Other duties as assigned.

Required: High school diploma and 5 years of related experience required. Incumbents in this position possess excellent organizational skills and can handle multiple tasks, simultaneously. Proficiency in Microsoft Office (Word, Excel and Outlook) is required. Spanish Speaking Required.

Preferred: Behaviors:
Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously. Need to possess strong verbal and written communication skills.

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours.

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...
• The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

Inclusion and diversity (I&D) is…