Project Manager

National Institutes of Health (NIH) - Rockville Campus - Rockville, MD 20852

Salary Range: $65,000.00 - $75,000.00 Salary Position Type:
Full Time

Job Shift:
Day Education Level:
Bachelors Degree

Travel Percentage :
None Category:
Other

Provide services as a Project Manager (Records Management/Technology Transfer Agreements) in support of the overall functions of the Technology Transfer and Intellectual Property Office (TTIPO) within the National Institute of Allergy and Infectious Diseases (NIAID).

• Serve as Subject Matter Expert on records management for TTIPO and maintain legal and policy documents.
• Manage TTIPO Technology Transfer Record Management Project, including Coordinate activities and communications with NIAID IT team who are building a NIAID technology transfer record management system;
• Work closely with the NIH enterprise technology transfer system (ETT) support team to coordinate NIAID's access to records and documents in ETT;
• Address any issues related to the project with ETT support team as needed;
• Identify crucial issues and consult with TTIPO leadership on major decisions;
• Serve as a liaison to NIAID Division staff to ensure Division's participation and collaboration in all aspects of the project;
• Coordinate activities and communications with other NIAID offices or programs;
• Update TTIPO leadership and/or TTIPO staff with project progress;
• Prepare communication materials; and
• Conduct other activities as requested.
• Create, maintain and update the TTIPO records management procedures. Provide input and recommendations to improve TTIPO records management operation.
• Carry out the duties and responsibilities of TTIPO Records Custodian including attending Records Custodians meetings, maintaining and updating TTIPO's file plans and reporting back to TTIPO leadership.
• Manage and respond to all data calls related to records management such as Continuity of Operations, Risk Management, Essential Record Inventory etc.
• Manage TTIPO's paper records in compliance with all NARA and NIH/NIAID guidelines including NIH Manual Chapter 1743.
• Obtain training and proficiency in databases and electronic systems used by TTIPO (including ETT, NIAID technology transfer record management system, Case Management System (CMS), SharePoint, etc.).
• Conduct activities in accordance with applicable policy and TTIPO guidelines on Record Retention (Keep and Destroy) schedules for both electronic and hard copy records.
• Perform record disposition activities in ETT in compliance with all NARA and NIH/NIAID guidelines including NIH Manual Chapter 1743.
• Make and provide copies, scan, file and attach hard copies and electronic copies of documents to paper or electronic records.
• Assist with responding to Freedom of Information Act (FOIA) requests and review of records under "Preservation". Alert appropriate staff of Preservation status.
• Maintain records management policy decisions.
• Provide a monthly report that summarizes records management activities initiated, ongoing and completed during the month.
• Perform the role of TTIPO's Records Manager in the TTIPO Records Management Workflow System (RMWS) being built for NIAID's technology transfer records which will include the following responsibilities:
• Analyze NIAID records in ETT and in the RMWS to trigger timely exports or imports of data between the systems;
• Facilitate exports or imports of data between the systems;
• Prioritize records for review by TTIPO and Division staff based on record retention schedules and knowledge of technology transfer agreements;
• Initiate batch record review in RMWS by ensuring records are assigned to current TTIPO and Division staff for review;
• Review all documents associated with a record and select essential and necessary documents to attach to the workflow to enable efficient review;
• Troubleshoot and take the lead to resolve any issues with records that are not timely reviewed by responsible parties at various steps in the workflow;
• Closely review final disposition decisions in RMWS and perform necessary steps in ETT and in RMWS to ensure appropriate follow-through and record disposition.
• Represent TTIPO in NIH working groups or committees to plan records management strategy and process for NIAID and CDC records relating to patent management and licensing.
• Lead efforts within TTIPO to implement records management plans for patent and license related records.
• Conduct quality control for accuracy and completeness of NIAID and CDC data in ETT.
• Follow all TTIPO, NIAID, and NIH policies, procedures, and naming conventions for assigned work.
• Add data, create records, and perform analysis in ETT related to NIAID and CDC record review and quality control.
• Create, maintain and update the TTIPO record review and quality control procedures.
• Create new contact, organization, agreement- and Intellectual Property-related records in various databases and electronic systems while ensuring data quality checks are performed.
• Assist with resolution of Contact…