Senior Administrative Specialist - NSWCCD MD

Senior General Equipment Analyst – Bethesda, MD

Strategic Technology Institute, Inc. (STi) is a minority-owned small disadvantaged business (SDB) providing solutions in MRO, logistics, safety, reliability, maintainability, quality assurance, IT & cybersecurity, and project management & control. Our management system is AS9100D‑certified, ISO 14001:2015‑certified, and ISO 9001:2015‑certified, supporting a “Safety First, Quality Always” culture.

We are seeking qualified applicants to support Naval Sea Systems Command’s (NAVSEA) Naval Surface Warfare Center Carderock Division (NSWCCD) at their research facility in Bethesda, MD.

• Performs a wide variety of administrative and clerical duties in support of a division, section, or program manager.
• Schedules and tracks meetings; reserves conference rooms and vehicles; makes travel arrangements; coordinates, schedules and arranges specific department services with staff members, departments or agencies; tracks activities and deadlines.
• Provides assistance to the public and other employees in person or by phone; explains complex processes and requirements; interprets and applies program information to a variety of situations and the processing of requests; determines when to contact appropriate program staff for assistance; may assist public with program compliance questions and issues.
• Develops and maintains complex manual and computerized record keeping systems for a variety of department or specialized program records; retrieves information; applies retention guidelines to purge records.
• Assists with developing and/or coordinating the processing of forms, notices, orders or materials required for program area functions. Processes a variety of forms that require the application of various departmental or program policies and procedures.
• Prepares correspondence; selects, compiles, and evaluates materials and information; proofreads and edits documents for accuracy, spelling, and punctuation; ensures the inclusion of all pertinent information.
• Coordinates, compiles, and evaluates data from a variety of sources to create regular and specialized reports; searches files and records for information; decides on effective layout of data; coordinates the updating of manuals and documents; obtains information from others as necessary to complete assignment; maintains follow-up system on reports requiring action on a periodic basis.
• Sets up and maintains computerized files to track data which may include spreadsheet tabulations and calculations, and modifying criteria for queries to extract data.
• Assists with the design, implementation, monitoring and maintenance of program processes, procedures, program‑related events, and systems; develops and evaluates clerical or administrative processes.
• Maintain and account for petty cash funds, including distribution and replenishment of funds; receives, receipts, and records fees; performs various posting and balancing of records and accounts.
• Processes personnel actions and payroll information.
• Processes accounts payable and receivable; enters information into financial systems; monitors and tracks financial processes and payments; processes purchase orders and requisitions; assigns appropriate codes to transactions; may assist with budget preparation and monitoring.
• Processes department or program contracts and monitors compliance for non‑complex contract provisions; tracks contract timelines and submittals.
• Provides clerical and administrative support to boards and/or committees; prepares agendas and supporting materials; takes, transcribes and distributes minutes; prepares and distributes final minutes and reports; compiles and gathers data and information as required.

• Individual should possess a Bachelor’s Degree from an accredited college or university in an area of business administration.
• Individual shall possess four (4) years of experience in the application of administrative and technological concepts, principles, and practices sufficient to serve at the executive management level. Specifically, this experience shall demonstrate four (4) years of experience in the use of highly developed…