Property Management Administrative Assistant Rockville, MD

Property Management Administrative Assistant job at Woodmont Properties II, LLC. Rockville, MD.

Woodmont Properties is seeking an experienced, professional and highly motivated individual to provide Office Administration support to our tenants, team and managing partners.

• Organize, maintain and manage lease and tenant documents in electronic and paper filing systems, including correspondence, certificates of insurance, vendor contracts, court suits and delinquency documents.
• Maintain filing, invoicing and record‑keeping systems; generate reports relating to same in electronic systems.
• With the guidance of office systems and protocol, the candidate will coordinate, assemble and respond to highly confidential and time‑sensitive matters as appropriate.
• Independently manage the collection and organization of payments, financial documents and relevant correspondence in support of Woodmont Properties' business interactions.
• Posting payables, receivables, invoicing, liaise with our internal accounting personnel, and assure that invoices are submitted in accordance to our policies for timeliness and accuracy.
• Manage calendars, schedules, and organize complex file review processes.
• Prepare spreadsheets and Word documents to organize data and share with team members as appropriate.

• Bachelor's degree is preferred
• At least two years experience in Office Administration.
• Strong interpersonal skills and the ability to work with a wide variety of people including an executive team.
• Excellent verbal/written communication and have a professional demeanor.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Professionally and courteously greet and assist visitors in corporate office.

• Applicable professional office experience, preferably in a commercial firm.
• Expertise in MS Word, Excel.
• Produce a daily completion workload and tenant report.
• Ability to handle a high volume of work with minimal supervision while exercising the judgment to appropriately discern when to elevate issues.
• Ability to lead independently and exercise good judgment in potentially difficult situations.
• Excellent communication skills, both oral and written, including the ability to professionally communicate with a wide variety of individuals, respond to inquiries, and provide feedback in a timely manner.
• High level of professionalism, attention to detail, and ability to maintain absolute confidentiality.
• Generally tech savvy and able to learn new skills necessary to keep pace with an ever-changing landscape.

Woodmont Properties II, LLC's extensive track record of over 40 years of transactional experience, encompasses the acquisition, financing, leasing, and marketing of our portfolio properties. Woodmont Properties acquires, redevelops, manages, operates, and owns shopping centers with national tenants and neighborhood strip centers, encompassing MD, VA, DC, and FL. Woodmont Properties' wealth of knowledge, expertise, and resources allows us to focus on the re‑development, development, and value enhancement of shopping centers, and mixed‑use properties.

Woodmont Properties, II, LLC is an equal opportunity employer - Vet/Disability.