Clinical Operations Manager

Overview

Must be a US Citizen or Green Card Holder
W2 with full benefit

Offer contingent on ability to successfully pass a background check and drug screen

Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking an Operations Coordinator to work onsite with the National Institutes of Health in Rockville, MD.

This is a long-term position which offers:

• Competitive salary
• Tremendous growth opportunity
• Opportunity to work at NIH, the world’s foremost medical research center
• Learn more about what Columbus can do for you at

The US base salary range for this full-time position is $37.00/hr + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

• Provides technical support to assist with the operational management of administrative functions within the clinic.
• Provide direct administrative support for Director of NCS (Clinical Neuropsychology Service; Snow).
• Assists in planning, coordinating and managing various programs and work projects.
• Overarching responsibilities include: organizing, updating, and maintaining study and patient databases and reports; data entry and maintaining and ensuring data accuracy; maintaining documents and files; maintaining patient, student, and staff schedules; organizing staff, extern (student) and psychometrist activities; organizing and maintaining inventory and purchases; implementing procedures to ensure that work products are completed in a timely and consistent manner; and organizing and maintaining technological devices and property
• Ensures compliance with required program, administrative and management deadlines.
• Maintain Director’s calendars (schedule meetings, doodle polls, etc.) and patient evaluation calendars
• Collects, enters and updates data into tracking database.
• Schedule patient evaluations through use of the computerized systems and through correspondence with NIH physicians, nursing, and coordinators.
• Assists with budget tracking and protocol management.
• Create and circulate weekly patient evaluation list and staff assignments (i.e., which clinician, psychometrist, and student will be evaluating each patient).
• Requests and initiates the purchase of materials, supplies and equipment.
• Assist in the scoring and processing of neurocognitive testing of research participants. Use Microsoft office, including Word, Excel, and Power Point
• Arranges and coordinates scientific meetings, seminars and conferences and provides appropriate background materials.
• Maintain and organize NCS share drives and document management platforms, such as SharePoint . Enter documents and properly code them into document management platforms such as Share Point
• Performs various clinical literature searches, and receives, reviews and prepares clinical or technical reports.
• Use document management platforms, such as SharePoint, to track patient/subject evaluation progress and store patient evaluation documents
• Help develop and maintain other document management platforms and/or databases, such as to track extern patient/subject evaluation progress or referral source
• Scanning, uploading, and archiving paper charts onto SharePoint and servers as well as overseeing such activities of others . QA files, data, and documents on Share Point
• Assist with efforts to go paperless (organizing file cabinets, scanning materials for scoring, scanning patient files) and maintain systems put in place . Shredding old files and documents that have been properly scanned, uploaded, and electronically stored
• Enter data into CTDB, CiSTAR, other…