Executive Assistant to CEO

Executive Assistant

Position Summary

The Executive Assistant is an exempt, full-time position and serves as a key member of MCEDC's operations team, reporting to the Chief Operating Officer. The Executive Assistant will be responsible for helping the company function with efficiency, organization, and purpose. The ideal candidate has strong organization and prioritization skills, is solution-focused and works well with team members both in-person and virtually.

The incumbent will demonstrate meticulous attention to detail and will be adept at anticipating needs.

· Serve as the primary point of contact for the President & CEO, managing the day-to-day operations of the Executive Office while ensuring the CEO's time is strategically prioritized and aligned with organizational goals.

· Manage the CEO's complex calendar by prioritizing meetings, resolving scheduling conflicts, coordinating internal and external appointments, and exercising sound judgment regarding competing priorities.

· Proactively anticipate the CEO's needs by preparing agendas, briefing materials, presentations, talking points, background information, and other documents to ensure effective meetings and engagements.

· Draft, edit, proofread, and manage executive correspondence, reports, presentations, and other confidential communications on behalf of the CEO.

· Provide support to the COO on calendar and preparatory items on an as-needed basis.

· Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, registrations, visas, and other travel logistics, ensuring seamless execution.

· Monitor and track executive priorities, projects, deadlines, and action items, following up with internal and external stakeholders to ensure timely completion.

· Screen and prioritize incoming requests, communications, and correspondence, exercising sound judgment to determine appropriate action and escalation.

· Manage executive expense reports, corporate credit card reconciliations, reimbursements, and other administrative records accurately and in a timely fashion.

· Represent the Executive Office with professionalism by building and maintaining positive relationships with Board members, elected officials, business leaders, community partners, vendors, and other key stakeholders.

· Exercise the highest level of professionalism, diplomacy, discretion, and confidentiality when handling sensitive organizational, personnel, and Board matters.

· Serve as the lead coordinator for all Board of Directors activities, including regular Board and committee meetings, Board engagement events, annual retreats, orientation activities, logistics, agendas, board packets, meeting minutes, and follow-up communications.

· Partner with the President & CEO and COO to ensure timely Board communications and exceptional governance support.

· Coordinate all Board meeting logistics, including scheduling, venue selection, catering, audiovisual needs, meeting materials, and both on-site and off-site meeting arrangements to ensure a seamless and professional experience.

· Prepare and distribute Board agendas, Board packets, briefing materials, and other documents in partnership with the President & CEO and COO, ensuring timely and accurate communication with Board members.

· Attend Board and committee meetings, record accurate meeting minutes, track action items, and coordinate follow-up communications to support effective governance and accountability.

· Build and maintain positive working relationships with Board members while providing exceptional administrative, logistical, and governance support with the highest level of professionalism, discretion, and confidentiality.

· Support efficient day-to-day office operations and administrative workflows.

· Contribute to the overall success of the organization by supporting operational, administrative, and cross-functional initiatives as needed, demonstrating flexibility and a team-first approach in achieving organizational goals.

· Provide high-level administrative and operational support to executive leadership…