Operations Assistant

We are an exceptional company that prints and mails: books, directories, catalog, brochures, periodicals, newsletters, annual reports, promotional materials, direct mail, etc. Our printing equipment is cutting edge with finishing and mailing equipment to complete the whole package.

Our goal is to provide outstanding customer service, competitive prices and guaranteed uncompromised quality. We have the facility, the equipment, and most certainly the knowledge to take your project from start to finish seamlessly.

We are seeking an Operations Assistant to provide administrative and clerical support to ensure efficient operations within the company. This position plays a crucial role in supporting the day-to-day operations of the organization.

• Open jackets for commerical and contract printing jobs and log into database;
• Break down commercial and contract job for billing and log into database;
• Log jobs that come back from government agencies and commerical customers;
• Send proofs to commercial and government contract customers;
• Prepares contracts for management to bid;
• Prepares contract bids for Government Publishing Office (GPO);
• Prepares reference cards for new contracts;
• Verifies that all contract and commercial jobs have been invoiced monthly;
• Reconciles Fed Ex and Freight invoices for payment;
• Obtain freight charges for shipments from shipment vendors;
• Prepares deliviery tickets for commerical and contract jobs as a back-up to the mailhouse supervisor;
• Communicates with driver about proof delivery and pick up and deliver to commerical and GPO agency customers;
• Provide executive administrative support to senior management;
• Utlitizes computer literacy skills to manage various software applications;
• Peforms general administrative tasks to support office operations;
• Competes daily and monthly compliance reports for contractual work;
• Manage phone system and direct calls appropriate;
  Greets visitors and manages inquiries;
• Performas clerical duties such as data entry, filing, and correspondence handling. Other administrative duties as assigned;

• Previous experience in administrative roles is preferred;
• Experience working in the printing industry is a plus;
• Familiarity with phone systems and calendar management software is beneficial;
• Exceptional interpersonal and written communication skills;
• Strong organizational skills with attention to detail;
• Ability to manage multiple projects and prioritize effectively;
• Familiarity with government contraccting processes is a plus;