Administrative Specialist III, Grade 23

Please note
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The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $78,929 to $125,915, based on the candidate’s qualifications and experience.”

Administrative Specialist III

Children, Youth, and Family Services

Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.

The Department of Health and Human Services is responsible for delivery of the County’s public health and human services that meets the needs of our community’s most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.

As a department, we believe the health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential.

HHS plays an essential role in building a healthy and strong community.

Come and work with the Community Action Agency Team! The Montgomery County Community Action Agency (MCCAA), the locally legislated anti-poverty agency within the Department of Health and Human Services (DHHS), is seeking high-initiative and detail-oriented systems thinking candidate to serve as the fiscal and administrative lead for the agency. The strongest candidate will demonstrate the ability to drive fiscal tasks for a $3M operational budget with close to $800,000 in state grant funds.

Additionally, the ideal candidate possesses the ability to support development of fiscal and operational policies and systems for MCCAA and its programs, manage special projects, records management and data support, while serving as direct support to the Senior Administrator. This position will also provide backup fiscal and administrative support to the Office Services Coordinator staff who are on leave.

The position serves as the fiscal and administrative lead; this position does not directly supervise staff but instead provides project leadership, upholds process and procedural accountability and coordination across internal/external stakeholders within DHHS, the state Department of Housing and Community Development, and the non-profit dominated Maryland State Community Action partnership.

• Fiscal oversight and program operational support
• Provide direct support to the Manager/Senior Administrator and be the lead administrative support
• Support all fiscal tasks, including monthly and annual reporting for state Community Services Block Grant (CSBG) funding
• Coordinate and assist the Program Manager II supervisors with ongoing quality control of fiscal processes in records systems, such as eICM and Seamless, for all programs under MCCAA through routine documentation monitoring.
• Lead all areas of general contract/fiscal assignments to ensure the timely processing of documents and transactions related to all MCCAA program contracts/operating budgets.
• Participate in the development and maintenance of computer databases (i.e., SharePoint, Microsoft 365, etc.), office filing systems, and recordkeeping systems to ensure proper maintenance of records and data for the programs under MCCAA.
• Support all tasks related to the Department P-cards for all programs under MCCAA and serve as backup custodian for the use, review, and reconciliation, including timely submission of paperwork and balance management for all transactions under MCCAA.
• Support in tracking contract invoices and deliverables submission.
• Support in the preparation and…