Executive Assistant

Job Description

We have an exciting opportunity for an Executive Assistant at UL Research Institutes, based in our Rockville, Maryland office.

The Executive Assistant provides administrative support and assistance to the Vice President of Research and the Electrochemical Safety team. Working with minimal supervision, this role oversees complex calendar and travel management, coordinates meetings and events, develops detailed travel itineraries, and prepares sophisticated correspondence and briefing materials. The Executive Assistant also contributes to the development and administration of budgets, records, data, and other documents essential to operational and personnel-related processes.

As a trusted administrative partner to executive leadership, this individual consistently demonstrates exceptional tact, integrity, and discretion.

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our Electrochemical Safety teams who conduct the research required to produce that knowledge and put into practice.

The Electrochemical Safety Research Institute (ESRI) investigates the safety and performance limits of energy technologies. Through our discovery-driven research, we innovate, test, model, and lay the foundation for electrochemical energy storage that is both safe and reliable. Our scientific research helps everyone in the energy storage and battery value chain— from cell and battery manufacturers, suppliers, and original equipment manufacturers to recyclers, shippers, and consumers—understand and thereby help minimize the various safety risks associated with batteries in various applications, including electric vehicles and renewable energy storage systems.

Collaborating with a wide variety of partners to help meet the world's energy safety needs, we disseminate information by convening a diverse group of stakeholders at events such as global battery summits and webinars to find data-driven solutions to new and emerging energy storage risks.

As the Executive Assistant
, you will play a key role in the rapid growth of UL as you:

• Represents the Electrochemical Safety's mission with professionalism while upholding absolute discretion and confidentiality.
• Supports highlevel, sensitive projects by preparing documentation, presentations, and related materials.
• Prepares, organizes, and maintains office records, statistics, and reports related to operations and personnel.
• Manages complex calendar and travel needs, including scheduling, coordinating, and adjusting meetings and itineraries.
• Serves as an administrative liaison across internal and external stakeholders on organizational matters.
• Drafts and prepares complex correspondence, memoranda, presentations, and briefing materials for leadership.
• Collects, synthesizes, and distributes meeting notes and followup actions to relevant stakeholders.
• Develops supporting materials such as charts, graphs, and data summaries for executive projects.
• Assists with budget processes, including expense tracking, expense reports, and documentation management.
• Performs other duties as directed.

We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People
  :
  Our people make us special. You'll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global…