Administrative Assistant

The Foundation for the NIH (FNIH) seeks a detail-oriented Administrative Assistant to support daily operations that advance high-impact biomedical research. In this role, you will manage complex calendars, coordinate meetings and travel, prepare documents and correspondence, and maintain accurate records for cross-functional teams. You will liaise with internal and external partners, support project logistics, track expenses, and help streamline workflows. This position is ideal for a mission-driven professional who is organized, proactive, and eager to contribute to global health initiatives in a collaborative, fast-paced nonprofit environment.

Responsibilities

• Manage complex calendars, meetings, and scheduling for leaders and project teams
• Coordinate travel arrangements, itineraries, and related logistics
• Prepare, proofread, and format documents, reports, and correspondence
• Support meeting and event logistics, including agendas, materials, and minutes
• Maintain organized electronic and physical files, databases, and records
• Assist with expense tracking, invoice processing, and basic budgeting support
• Serve as a professional point of contact for internal and external stakeholders
• Support cross-functional project coordination and communication
• Monitor deadlines and help ensure timely completion of administrative tasks
• Contribute to process improvements that enhance operational efficiency

Required Skills

• Calendar management
• Travel coordination
• Meeting and event logistics
• Document preparation and formatting
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Database and records management
• Written and verbal communication
• Time management and prioritization
• Expense tracking and basic budgeting
• Stakeholder coordination