Administrative Support Specialist

We are seeking a highly organized, proactive, and dependable Administrative Support Specialist to support the company’s day-to-day administrative and operational functions. In this role, you will work closely with and report directly to the Executive Assistant, assisting with administrative and operational support for the Executive Assistant and providing personal and operational support to EdClub’s two co-founders across a wide range of coordination and day-to-day tasks.

This is an excellent opportunity for an early-career professional who is eager to grow within a collaborative and dynamic environment. The ideal candidate is detail-oriented, resourceful, professional, and willing to jump in wherever needed.

• Full-time, in-office position based in Rockville, MD.
• Compensation: $60,000–$70,000 annually, commensurate with experience and qualifications.

The following responsibilities are carried out in collaboration with and under the direction of the Executive Assistant:

Administrative Support: Assist with scheduling, phone coverage, document organization, office supply inventory, and general administrative support for the Executive Assistant and co-founders

Founder & Executive Support: Provide day-to-day support to the co-founders and team by assisting with calendar coordination, travel arrangements, lunch orders, occasional local errands, and other operational or on-site needs

HR & Payroll Coordination: Support administrative HR functions, including onboarding paperwork, payroll coordination, employee documentation, and related administrative tasks

Contractor & Vendor Coordination: Help prepare contractor agreements, coordinate payment processing, and assist with 1099 documentation and vendor-related administrative tasks

Compliance & Administrative Filings: Assist with periodic business filings and administrative documentation, including Census forms and 401(k) compliance support

Tax Preparation Support: Organize and prepare financial and administrative records ahead of annual tax filings

Bookkeeping Assistance: Work alongside the finance team to help maintain organized and accurate financial records

Office & Facilities Coordination: Assist with maintaining an organized office environment, including supply procurement, restocking, furniture/equipment coordination, and general workplace support

1-2 years of experience in an administrative, HR coordination, or operations support role preferred

Some familiarity with HR processes, payroll systems, or personal/executive assistance is a plus

Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)

Strong organizational skills and exceptional attention to detail

Discreet and trustworthy when handling sensitive or confidential information

Clear written and verbal communication skills

Self-starter with a positive attitude and eagerness to learn and take direction

Comfortable with light physical tasks such as carrying/moving office supplies and running local errands; this role has an in-office, hands-on component

401(k) with company contribution and flexible employee contribution options