Administrative Secretary III

Administrative Secretary III

Montgomery County Public Schools (Maryland)

Job Category: Administration/General Management

• Job Location: United States
• Employment Type: Full Time
• Career Level: Entry Level
• Posted On: 10 Sep 2026
• Final date to receive applications: 7 Oct 2026

• Summary
  
  Description:
  
  Under direction, performs a varied and highly responsible, often confidential, office and secretarial work for executive, and department director staff. Meets strict deadlines, coordinates, collects, proofreads/edits, and works closely with administrators and the administrative office manager to finalize and ensure timely delivery of all material for Board of Education and other meetings. Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs.
  
  Work involves frequent contact with MCPS executive staff, department directors, and community organizations, requiring sensitivity, good judgment, and strong interpersonal skills. Must possess an understanding of the organization and functions of MCPS schools and offices, policies and regulations. Physical Demands:
  Requires sustained operation of keyboard devices. Special Requirements:
  Must be available to work unusual hours, nights, weekend, and overtime when required to do so.

Extensive knowledge of business English, spelling, general vocabulary, and arithmetic, and modern office practices, procedures, and equipment. Considerable knowledge of the general organization and functions of major MCPS offices, schools, policies, and regulations. Ability to keep complex records, assemble and organize data, and prepare reports from such records. Ability to compose memoranda and letters from general instructions. Energetic and self-driven with solid judgment and analytical thinking skills.

Ability to carry out assignments on own initiative and to handle confidential and controversial matters with judgment and tact. and to perform complex word processing, and data entry/extraction. Knowledge of and skilled in using Microsoft suite products (including Office 365), video conferencing (e.g., Zoom, Microsoft Teams) and conference call applications, Google suite products and shared drives, table tents, mailing labels, presentation slides, and capturing results from survey are desirable.

Proficiency in creating and monitoring incidents in the Incident Management System. Knowledge of technology tools/surveys and mobile media highly desired. Ability to work as part of a team. Excellent oral, written, and interpersonal communication skills.

• High School or GED diploma required.

No experience is required.

Completion of some college coursework desirable. Associates degree preferred. Minimum five years of progressively more responsible experience, three of which shall have been in the administrative or office assistant class in a school or central office setting. Training in personal computing sufficient to perform complex word processing tasks and to possess a working knowledge of spreadsheets and databases. Experience with payroll, JP Morgan and skills necessary to perform these functions preferred.

Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

• Applicant should have experience of working in the following category(ies):
  Communicator/ interpreter

• Experience should include the following skills:
  Education/Training