Teacher AIDE MSD - High School Administrative Assistant Clerical Aide

Introduction

Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners. As such, we are looking for dedicated individuals who can join us in the education of the children at MSD.

Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners. As such, we are looking for dedicated individuals who can join us in the education of the children at MSD.

This is an 11-month school year position.

Frederick Campus, 101 Clarke Place, Frederick, MD 21705

Provide administrative support to the High School principal, High School Operations Manager, teachers, and staff in High School department.

Under the direction of the High School Principal and High School Operations Manager, provides clerical and administrative support necessary for the efficient day-to-day operation of the High School program.

• Prepare, organize, maintain, and update school administrative documents, correspondence, spreadsheets, forms, records, and tracking systems. This includes maintenance and housekeeping requests, interpreter requests, field trip requests, purchase orders, class schedules, students and staff rosters, IEP accommodations/supplementary aids reference charts, student attendance records, staff timesheets and attendance trackers, substitute coverage trackers, and meeting notes for MTSS, department, staff, and other High School meetings.
• Draft, format, proofread, distribute, and maintain correspondence, forms, reports, notices, and other written communications for the High School Principal and High School team.
• Answer and appropriately route High School office telephone calls, emails, messages, and other communications in a professional and timely manner.
• Facilitate effective communication among the High School administration, staff, students, families, and other departments. Receive and communicate information from parents/guardians regarding student absences, concerns, appointments, transportation changes, and other student or departmental needs, and refer matters requiring administrative attention to the appropriate staff member or administrator.
• Provide timely reminders and follow-up communication to High School staff regarding deadlines, required documentation, meetings, schedules, coverage needs, and other operational matters as directed by the High School Principal.
• Coordinate and maintain the High School Principal and High School Operations Manager's calendars and assist with scheduling appointments, meetings, conferences, and other activities involving High School staff, students, families, and outside participants.
• Assist with the coordination and logistical preparation of High School and school-wide activities, meetings, programs, and events, including room reservations, interpreter requests, preparation and distribution of materials, ordering supplies/items, and other logistical arrangements.
• Maintain and monitor inventories of High School classroom and office supplies, instructional materials, classroom furniture/equipment, supply room materials, keys, and other assigned school property. Coordinate requests for replacement, repair, relocation, or replenishment as needed.
• Assist the High School Principal with student attendance procedures, including maintaining attendance records, receiving absence information from families, following up on attendance documentation, and communicating attendance-related information to appropriate staff.
• Assist with staff attendance and timekeeping processes by maintaining accurate staff attendance and timesheet records, monitoring required submissions, and following up with staff regarding missing or incomplete documentation.
• Coordinate instructional staff coverage by reviewing Ready Sub submissions, monitoring daily staffing needs, following up on incomplete or outstanding requests, communicating coverage assignments, and processing/approving requests as directed or authorized by the High School Principal.
• Provide clerical and logistical support to High School meetings, including preparing materials, maintaining…