Executive Administrative Assistant, Lv

Job Details:

Job Location:

NIAID Division of Intramural Research
- Rockville, MD, Position Type:
Full Time, Education Level: 2 Year Degree, Salary Range: $40.00 - $41.00

Hourly,

Job Shift: Day, Job Category:
Admin
- Clerical, EXECUTIVE ADMINISTRATIVE ASSISTANT, LV 4 0317

National Institute of Allergy & Infectious Diseases (NIAID)

Division of Intramural Research (DIR)

Laboratory of Immunoregulation (LIR)

Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world. LTSI connects the right opportunities to the right people. With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical Services. Our goal is to provide the highest quality professionals in the industry.

LTSI’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are an employee-driven company. We strive for excellence every day, which is what sets us apart from all the other government contractors. Our strong work ethic, sense of urgency and commitment to going above and beyond for our clients is what we value most!

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

Executive Administrative Assistant, Lv 4 0317

National Institute of Allergy & Infectious Diseases (NIAID)

Division of Intramural Research (DIR)

Laboratory of Immunoregulation (LIR)

BG 10 - Clinical Center Rm 6a17, 10 Center Dr, Bethesda MD 20892

The executive assistant will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases. The primary objective is to provide services and deliverables through performance of support services. The executive assistant performs administrative and office support activities that require an ability to multi-task and assist multiple NIH employees e advanced computer skills are required as the assistant will be required to perform word processing, spreadsheet management, and conduct more advanced internet research.

Also, reviewing and disseminating memorandums to staff; conducting documents control for routing through office; preparing purchase request for small purchases, reviewing draft policies, standard operating procedures, and memorandums for grammar and format; coordinating travel and submitting data into the NIH travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs.

• Provide comprehensive administrative support to the Laboratory of Immunoregulation and designated leadership, ensuring efficient coordination of daily operations across clinical, research, and administrative activities.
• Serve as a central point of contact for administrative coordination with internal offices, external collaborators, vendors, and visitors, facilitating clear communication and timely execution of requests.
• Manage complex scheduling and calendar coordination by organizing meetings, interviews, seminars, and appointments; aligning availability across internal and external stakeholders; preparing agendas and materials; and tracking action items and follow-ups.
• Coordinate meeting logistics, including room reservations, virtual platform setup, material preparation, attendee communication, and post-meeting follow-up.
• Coordinate domestic and international travel by arranging itineraries, transportation, lodging, and registrations; preparing and reconciling travel documentation; tracking reimbursements; and ensuring compliance with applicable policies.
• Maintain detailed administrative tracking systems and records for scheduling, travel, meetings, events, and operational activities to support organization and reporting.
• Assist with office budget tracking and financial coordination by monitoring expenditures, reconciling costs, tracking obligations and balances, supporting budget planning and reporting, and coordinating with…