FYAdministrative Secretary III, Department of Student and Data Systems, CESC​/Ad closes

Job Description - FY27:
Administrative Secretary III, Department of Student and Data Systems, CESC, 8hrs/12mo, Ad closes 10/12/26 (26006QY)

Job Description

FY27:
Administrative Secretary III, Department of Student and Data Systems, CESC, 8hrs/12mo, Ad closes 10/12/26

Job Specific Information :
Under direction, performs responsible and confidential secretarial and administrative support for the Department of Student and Data Systems (DSDS) and department leadership. Coordinates schedules, meetings, correspondence, reports, purchasing, personnel actions and time keeping, and departmental activities. Prepares, proofreads, edits, organizes, and distributes documents and materials within established deadlines. Maintains records and files and assists with data collection, tracking, reporting, and administrative processes.

Works with department staff, school and central office administrators, vendors, and other stakeholders to coordinate activities and resolve routine issues. May require occasional evening, weekend, or overtime work. GRADE 16:
The wage range for this position is between $27.33 and $40.17 per hour, based on years of service. For information about benefits, please follow the link below.

MCPS Official Job Description

Summary

Description:


Under direction, performs a varied and highly responsible, often confidential, office and secretarial work for executive, and department director staff. Meets strict deadlines, coordinates, collects, proofreads/edits, and works closely with administrators and the administrative office manager to finalize and ensure timely delivery of all material for Board of Education and other meetings. Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs.

Work involves frequent contact with MCPS executive staff, department directors, and community organizations, requiring sensitivity, good judgment, and strong interpersonal skills. Must possess an understanding of the organization and functions of MCPS schools and offices, policies and regulations.

Physical Demands:Requires sustained operation of keyboard devices.
Special Requirements:Must be available to work unusual hours, nights, weekend, and overtime when required to do so.

Knowledge Skills Abilities:
Extensive knowledge of business English, spelling, general vocabulary, and arithmetic, and modern office practices, procedures, and equipment. Considerable knowledge of the general organization and functions of major MCPS units. Ability to keep complex records, assemble and organize data, and prepare reports from such records; to compose memoranda and letters from general instructions; to carry out assignments on own initiative; to handle confidential and controversial matters with judgment and tact;

and to perform complex word processing, and data entry/extraction. Knowledge of and skilled in using Microsoft suite products, video conferencing and conference call applications, Google suite products and shared drives, table tents, mailing labels, presentation slides, and capturing results from survey are desirable. Proficiency in creating and monitoring incidents in the Incident Management System. Knowledge of technology tools/surveys and mobile media highly desired.

Ability to work as part of a team. Excellent oral, written and interpersonal communication skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Education Training

Experience:


High School or GED diploma required. Completion of some college coursework desirable. Associates degree preferred. Minimum five years of progressively more responsible experience, three of which shall have been in the administrative or office assistant class in a school or central office setting. Training in personal computing sufficient to perform complex word processing tasks and to possess a working knowledge of spreadsheets and databases.

Experience with payroll, JP Morgan and skills necessary to perform these functions preferred. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered. Certificate License:

None

Job Grade : 16 Optimal Qualified

Offices

Full-time | 1.000 (80 hours bi-weekly)

Working Months : 12

Day Job

Oct 2, 2026, 4:00:00 AM - Oct 13, 2026, 3:59:00 AM