Operations Coordinator

Job Details:

Job Location:

Corporate - ROCKVILLE, MD, Position Type:
Full Time, Salary Range: $65000.00 - $75000.00

Salary,

Job Summary:

The Operations Coordinator is responsible for supporting the execution of maintenance, corrective action, restoration, and operational service projects across an assigned portfolio of renewable energy assets. This role drives contractors, vendors, OEMs, and internal stakeholders to ensure projects are completed safely, efficiently, and in accordance with established schedules, scopes, and service expectations. The Operations Coordinator is responsible for contractor onboarding, project tracking, documentation management, invoice processing, and service execution workflows while proactively identifying, communicating, and escalating project risks, delays, and operational issues.

Successful candidates possess strong organizational, communication, and problem-solving skills, a project management mindset, and the ability to manage multiple priorities in a fast-paced environment while supporting asset reliability, availability, and operational performance.

• Manage assigned service requests and operational projects from initiation through closeout.
• Drive contractors, vendors, OEMs, and internal stakeholders to ensure work is completed safely, efficiently, and within established timelines.
• Coordinate site access, scheduling, logistics, procurement activities, and project deliverables necessary to support successful project execution.
• Monitor project progress and proactively communicate status updates, risks, delays, and required actions to stakeholders.
• Track project milestones, deliverables, action items in CMMS, and closeout activities to ensure timely completion.
• Support emergency response and restoration efforts for critical asset outages and operational events.
• Responsible for contractor onboarding, qualification, and documentation requirements.
• Coordinate contractor schedules, site visits, project deliverables, and service execution activities.
• Review contractor updates to ensure work progresses according to expectations and contractual commitments.
• Escalate contractor performance concerns, missed deadlines, resource constraints, or execution risks to manager.
• Maintain contractor records, insurance certificates, safety documentation, and compliance requirements in the CMMS, CRM, and PMO.
• Maintain accurate project records, service request documentation, contractor updates, and closeout files.
• Support scope development, work order administration, procurement tracking, and service request management.
• Review and process contractor invoices, supporting documentation, and project closeout requirements.
• Ensure all project activities, communications, and records are properly documented within CRM and CMMS.
• Support reporting activities related to service execution, contractor performance, and project status.
• Support the execution of maintenance, corrective action, restoration, warranty, and operational improvement initiatives.
• Monitor assigned service requests to ensure operational issues are addressed in a timely manner.
• Support tracking equipment failures, recurring issues, contractor response times, and restoration activities.
• Support efforts to improve asset reliability, availability, and overall operational performance.
• Identify and elevate operational risks, recurring failures, and service execution bottlenecks.
• Support the O&M Team including Field Service Operations and Quality Control & Acceptance in executing operational initiatives and project objectives.
• Translate leadership direction into actionable tasks, deadlines, deliverables, and follow-up activities.
• Monitor assigned action items and ensure commitments are completed as expected.
• Esc…