Inventory & Supply Chain Specialist

Position Summary The Inventory and Supply-Chain Specialist supports Standard Solar’s distributed-generation solar EPC and O&Mportfolio by maintaining accurate material records from procurement through warehouse receipt, project-site delivery, installation, commissioning, and turnover. Reporting to the Director of Procurement, this role ensures timely and consistent transaction processing across the company’s ERP, procurement, project-management, and inventory systems.

The ideal candidate is highly organized, detail-oriented, and comfortable coordinating with Procurement, Project Management, Engineering, Construction, O&M, Accounting, warehouses, vendors, logistics providers, and field teams. The position is critical to material availability, cost control, project schedule execution, warranty recovery,and audit-ready financial and project records.

Key Responsibilities Inventory Data Management
• Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations for solar modules,inverters, racking, transformers, switch gear, wire, balance-of-system materials, tools, and spare parts.
• Track company-owned, owner-furnished, vendor-held, warehouse, laydown-yard, and project-site inventory byproject, location, purchase order, and material status.
• Verify transaction support, including purchase orders, packing slips, bills of lading, delivery tickets, materialreceiptreports, transfer forms, and return authorizations.
• Maintain item master data, manufacturer and model information, serial or lot data where required, units ofmeasure, project coding, storage locations, and approved vendor information.
• Update delivery, shortage, damage, quarantine, and release status so Procurement and project teams have reliable material-availability information.

Documentation & Recordkeeping
• Organize and maintain purchase-order, shipment, receiving, inspection, transfer, return, warranty, and projectturnoverrecords.
• Capture photographs, serial numbers, delivery exceptions, damage documentation, and proof of delivery when required for claims or warranty recovery.
• Maintain records by project and asset so documentation is readily available for construction closeout, placedin-service support, audits, asset sales, and O&M turnover.
• Apply company naming, filing, retention, and approval requirements within designated systems andrepositories.

Inventory Reconciliation Support
• Reconcile system quantities to warehouse, laydown-yard, and project-site counts and identify variances byproject and material category.
• Coordinate cycle counts and physical inventories for active construction projects, operating sites, spare-partsinventories, and company storage locations.
• Research discrepancies with Procurement, Project Management, field personnel, vendors, logistics providers,and Accounting, and compile supporting records for approval.
• Prepare aging, excess, obsolete, damaged, unallocated, and project-closeout inventory reports for management review.
• Support approved inventory adjustments and ensure transfers between projects are documented and properlycoded.

Receiving & Procurement Support
• Match purchase orders, vendor shipping notices, packing lists, freight records, receiving reports, and invoices for solar-project materials.
• Coordinate planned deliveries with Procurement, Project Management, construction teams, warehouses,vendors, and freight providers to support project schedules and site constraints.
• Record partial shipments, backorders, substitutions, overages, shortages, concealed damage, refuseddeliveries, and delivery exceptions.
• Support three-way-match and invoice review by resolving quantity, project-code, receipt-date, and documentation discrepancies.
• Process vendor returns, repair or…