Inventory & Supply Chain Specialist

Job Details:

Job Location:

ROCKVILLE, MD 20850;
Position Type:
Full Time;
Salary Range: $55,000.00 - $70,000.00

The Inventory and Supply-Chain Specialist supports Standard Solar’s distributed-generation solar EPC and O&M portfolio by maintaining accurate material records from procurement through warehouse receipt, project-site delivery, installation, commissioning, and turnover. Reporting to the Director of Procurement, this role ensures timely and consistent transaction processing across the company’s ERP, procurement, project-management, and inventory systems.

• Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations for solar modules, inverters, racking, transformers, switch gear, wire, balance-of-system materials, tools, and spare parts.
• Track company-owned, owner-furnished, vendor-held, warehouse, laydown-yard, and project-site inventory by project, location, purchase order, and material status.
• Verify transaction support, including purchase orders, packing slips, bills of lading, delivery tickets, material receipt reports, transfer forms, and return authorizations.
• Maintain item master data, manufacturer and model information, serial or lot data where required, units of measure, project coding, storage locations, and approved vendor information.
• Update delivery, shortage, damage, quarantine, and release status so Procurement and project teams have reliable material-availability information.

• Organize and maintain purchase-order, shipment, receiving, inspection, transfer, return, warranty, and project turnover records.
• Capture photographs, serial numbers, delivery exceptions, damage documentation, and proof of delivery when required for claims or warranty recovery.
• Maintain records by project and asset so documentation is readily available for construction closeout, placedin-service support, audits, asset sales, and O&M turnover.
• Apply company naming, filing, retention, and approval requirements within designated systems and repositories.

• Reconcile system quantities to warehouse, laydown-yard, and project-site counts and identify variances by project and material category.
• Coordinate cycle counts and physical inventories for active construction projects, operating sites, spare-parts inventories, and company storage locations.
• Research discrepancies with Procurement, Project Management, field personnel, vendors, logistics providers, and Accounting, and compile supporting records for approval.
• Prepare aging, excess, obsolete, damaged, unallocated, and project-closeout inventory reports for management review.
• Support approved inventory adjustments and ensure transfers between projects are documented and properly coded.

• Match purchase orders, vendor shipping notices, packing lists, freight records, receiving reports, and invoices for solar-project materials.
• Coordinate planned deliveries with Procurement, Project Management, construction teams, warehouses, vendors, and freight providers to support project schedules and site constraints.
• Record partial shipments, backorders, substitutions, overages, shortages, concealed damage, refused deliveries, and delivery exceptions.
• Support three-way-match and invoice review by resolving quantity, project-code, receipt-date, and documentation discrepancies.
• Process vendor returns, repair or replacement shipments, warranty claims, and material transfers between projects or storage locations.

• Generate project-level reports for ordered, shipped, received, installed, remaining, transferred, returned, and committed materials.
• Maintain dashboards for critical equipment, long-lead items,…