Lab Operations Support Associate

Job Title:

Lab Operations Support Specialist

Job Description

This role provides comprehensive support for laboratory operations by managing material handling, inventory control, equipment logistics, and service agreement administration. You will ensure that researchers have the supplies, gases, and properly maintained equipment they need to advance critical scientific work, including the development of next-generation cancer therapies. The position combines hands-on physical tasks with structured administrative responsibilities in a fast-paced, detail-oriented environment.

Responsibilities

+ Receive, inspect, sort, and distribute incoming materials and packages to the appropriate laboratory and office areas.

+ Order laboratory supplies, consumables, and maintenance-related materials to ensure continuous availability for research activities.

+ Monitor inventory levels and replenish lab stockrooms and storage areas using inventory control best practices.

+ Order, monitor, receive, and manage inventories of liquid nitrogen (LN2), oxygen, carbon dioxide, nitrogen, and argon gases.

+ Load and unload bulk product truckloads safely and in a timely manner, following established procedures.

+ Consolidate and rotate inventory using First-In, First-Out (FIFO) methods to maintain product quality and accuracy.

+ Complete and assist with daily, weekly, and monthly inventory counts and reconciliations using Excel.

+ Maintain accurate records of stock levels, deliveries, and usage through consistent data entry and documentation.

+ Coordinate and meet with equipment vendors to schedule and oversee preventative maintenance, calibration, qualification, and repair activities.

+ Escort and chaperone vendors and preventative maintenance technicians into laboratory spaces and ensure they follow site protocols.

+ Support the administration of laboratory equipment service agreements, including tracking schedules and service activities.

+ Communicate effectively with vendors, researchers, and internal stakeholders to resolve issues and support laboratory needs.

+ Support two nearby locations, including a vivarium, by ensuring materials, gases, and equipment support are delivered as needed.

+ Contribute to continuous improvement of inventory processes and workflows as the operation becomes more efficient.

+ Uphold safety, compliance, and organizational standards while working in laboratories, offices, and shared areas.

Essential Skills

+ High school diploma required; an associate degree or bachelor's degree is a plus.

+ Strong attention to detail with the ability to multi-task and maintain accuracy in a fast-paced environment.

+ Demonstrated organizational skills for managing multiple tasks, inventories, and vendor schedules.

+

Experience with inventory control, including stock rotation and basic inventory management principles.

+ Ability to complete daily, weekly, and monthly inventory activities using Excel.

+ Proficiency in data entry and maintaining accurate records in spreadsheets or management systems.

+ Ability to safely load and unload bulk product truckloads in a timely manner.

+ Capability to consolidate and rotate inventory using FIFO methods.

+ Ability to lift up to 25 lbs regularly, with occasional lifts up to 50 lbs as needed.

+ Comfort being on your feet for a significant portion of the day in a physically active role.

+

Experience with stockroom, warehouse, or inventory roles is a strong plus.

+ Effective communication skills for coordinating with vendors, researchers, and internal teams.

+ Comfort working in environments that support animal research, including a vivarium.

+ Flexible, cooperative personality with a willingness to support both hands-on and administrative tasks.

Additional

Skills & Qualifications

+ Associate…