Administrative Assistant​/Support Staff - Adult Probation

SALARY: $40,000 Annually

The administrative assistant works under the direct supervision of an experienced member of the professional staff and will file, type documents, make copies, answer the phones, take messages, direct defendants to the appropriate officers, and any other duties as needed, under the guidance of senior staff.

The Administrative Assistant/Support Staff shall assist in all administrative activity to include: greeting the public, manage the reporting of offenders by notifying and reminding officers, answering the telephone, taking and relaying messages, data entry, notarizing documents, scan reports and documents in case files, receiving payments, balancing daily receipts, take daily deposits to bank, maintain records of supervision fees, transferring case records for courtesy supervision, routing mail, maintaining attendance sheets, scanning of files, assist with indirect cases and performing other ancillary duties as required.

High school education and two years' experience in secretarial full-time employment. Knowledge of modern office practices and procedures, demonstrated ability to communicate effectively orally and in writing and knowledge of business and legal English, spelling and arithmetic. Must be able to multitask. Knowledge of basic accounting, computer skills, and an ability to become proficient with corrections software is vital.

In order to maintain efficiency in the department, the office support staff should cross-train to be able to perform certain duties of each job.

While performing the duties of this position, the employee is regularly required to stand, walk, sit, speak, and hear.