Office Manager

Company Description

Team Contractors TX specializes in commercial office builds and improvements, supporting clients through every stage of the construction process. The company provides services in pre-construction planning, capital improvements, tenant improvements, and new construction. With a focus on quality, efficiency, and client satisfaction, Team Contractors TX delivers tailored solutions for modern office environments. The team works closely with clients to ensure projects are completed on time, within budget, and to professional standards.

The Office Manager is a full-time, on-site role based in rockwall, TX, responsible for overseeing daily office operations to support construction projects and business activities. This role manages administrative processes, organizes documentation and records, coordinates schedules and meetings, and ensures efficient use of office equipment and supplies. The Office Manager serves as a primary point of contact for internal teams and external partners, providing professional customer service and facilitating clear communication across the organization.

Additional responsibilities include assisting with vendor coordination, supporting basic accounting or invoicing tasks, and maintaining an organized, safe, and productive office environment.

• Strong Communication and Customer Service skills to interact effectively with team members, clients, and vendors.
• Office Administration and Administrative Assistance experience to manage records, scheduling, and day-to-day workflows.
• Proficiency with Office Equipment and standard office software (e.g., email, word processing, spreadsheets) to support operational needs.
• Organizational and time-management skills to handle multiple tasks, prioritize workload, and meet deadlines.
• Attention to detail and accuracy in documentation, data entry, and basic financial or invoicing support.
• Ability to work on-site full time in Mesquite, TX and collaborate with construction and project teams.
• Prior experience in an office management or administrative role; experience in construction or related industries is beneficial.
• High school diploma or equivalent required; additional coursework or certification in business administration or office management is a plus.

Location:

Rockwall, TX

Job Type: Full-Time 8am – 4pm Monday - Friday

Job Description:

We are seeking a highly organized and proactive Office Manager to join our team. The ideal candidate will ensure the smooth operation of our office by managing administrative tasks, supporting staff, and maintaining a productive work environment.

Oversee day-to-day office operations and ensure a tidy, organized workspace.

Manage office supplies, equipment, and vendor relationships.

Perficient in Quick Books online

Accounts Receivable/ Accounts Payable

AIA Contracts/ Progress Billing/ Pay Applications

Sub-Contractors agreements/ 1099’s

Reconcile CC accounts & bank accounts

Create Job folders for projects and receive estimates from Sub-Contractors

Coordinate and support office events and meetings.

Assist with onboarding new employees and provide administrative support to staff.

Handle incoming and outgoing communications, including mail and phone calls.

Qualifications:

Proven experience as an Office Manager or in a similar administrative role.

Excellent organizational and multitasking skills.

Strong communication and interpersonal abilities.

Proficiency in office software:
Quick Books, MS Office, Excell spread sheets, Microsoft live Meeting

Ability to work independently and as part of a team.