Administrative Assistant

STARTING SALARY: $55,011

The Administrative Assistant provides high-level, confidential administrative and executive secretarial support to the Executive Command Staff of the Rockwall County Sheriff's Office. This position serves as the primary administrative point of contact for internal personnel, county officials, and the general public. Operating under general supervision, the individual must exercise a high degree of discretion, independent judgment, integrity, and professionalism when handling sensitive administrative files, criminal justice records, and routing public inquiries.

• Command Staff Support:
  Manages calendars, schedules appointments, and coordinates executive meetings for the Sheriff, Chief Deputy, and Division Captains. Prepares meeting agendas, compiles briefing packets, records and official minutes as required.
• Correspondence & Documentation:
  Drafts, reviews, edits, and processes confidential correspondence, official memos, media releases, and executive reports on behalf of leadership.
• Public & Interagency Liaison:
  Operates the executive office phone lines and professionally greets in-person visitors for The Sheriff and Administrative Staff. Screens incoming calls, answers general inquiries regarding agency public hours, administrative routing, or county resources, and routes legal, or case-specific matters to the appropriate command staff member.
• Travel & Training Coordination:
  Coordinates and schedules travel arrangements, professional development conference registrations, and lodging accommodations for command staff. Compiles detailed expense reports and submits travel advances to the Rockwall County Auditor's office.
• Records & Data Management:
  Organizes and maintains physical and digital central administrative files, specialized department records, and internal rosters.
• Financial & Administrative Operations:
  Assists with tracking administrative vehicle fuel receipts, monitoring administrative supply inventories, and preparing financial documentation for submission to the County Auditor. Handles basic purchase requisitions as authorized.
• Agency Coordination:
  Interfaces effectively with the Office Manager, Court Clerks, Rockwall County Jail Staff, District Attorney's Office, and other local, state, or federal law enforcement entities.

• Confidentiality & Discretion:
  Ability to handle sensitive law enforcement information, criminal records, and personnel matters with strict compliance to privacy laws and agency policy.
• Communication
  
  Skills:
  
  Exceptional written and verbal communication skills, including command of proper English business vocabulary, spelling, grammar, and punctuation. Ability to maintain a calm, and polite demeanor when interacting with the public under stressful or sensitive situations.
• Organization & Multi-tasking:
  Strong organizational capabilities to efficiently prioritize, delegate, and execute administrative requests simultaneously from multiple command staff members.
• Technical Proficiency:
  Advanced functional knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and an open adaptability to learn proprietary county software and law enforcement database systems.

• Education: High School Diploma or GED equivalent required. An Associate's degree in Business Administration, Criminal Justice, or a closely related field is highly preferred.
• Experience: Minimum of two to three (2–3) years of advanced clerical, secretarial, or executive administrative experience. Prior administrative experience within a law enforcement agency, legal firm, or Texas county government framework is strongly preferred.
• Licensure: Must possess and maintain a valid Cla…