Municipal Court Administrator

General Summary & Purpose

Under the general direction of the Director of Finance, the Court Administrator performs duties in accordance with state law, the City Charter, and City Ordinances. The Court Administrator manages the daily operations of the court and provides support and supervision to the clerical staff.

This position receives direct supervision from the Director of Finance and supervises assigned staff.

• Supervises and manages assigned staff, including hiring, training, mentoring, evaluating, disciplining, developing staff skills, and providing a work environment conducive to self‑motivation, open communication, and a team approach to productivity.
• Supervises, develops, trains, and provides quality assurance over the Deputy Court Clerk.
• Ensures Municipal Court operations and service efforts comply with all laws, policies, regulations and City goals.
• Manages and directs operations of Municipal Court through developing long‑ and short‑term plans, organizing, participating and supervising work activities for court processes; identifies opportunities for improvement of the efficiency and effectiveness of service delivery methods and procedures and allocates resources accordingly.
• Coordinates the docket for jury and bench trials, setting the court calendar, and ensuring readiness of court facilities before judges take the bench; issues juror summons, drafts complaints, prepares court dockets, assists Judge and Prosecutor during sessions with paperwork, executes records dispositions, and updates case management system per Judge’s orders.
• Manages court records and provides accurate reporting of court statistics and fine/fee information to necessary agencies and management; reviews financial records of court fines collected, ensures accuracy of daily postings, tracks charges filed in court cases and the disposition of each charge, and provides for the clearance of warrants.
• Performs all post‑judgement functions associated with case filings, including creating arrest warrants and bond forfeiture notices.
• Implements and directs records‑management procedures, adhering to City and state guidelines for records retention and filing for all court documents and correspondence; responds to requests for information in a timely, consistent, and accurate manner and ensures compliance with the Texas Open Records Act and other public information laws.
• Develops and submits all required court reports and submissions of collection cases.

• Associate’s Degree in Criminal Justice, Business Administration, or a closely related field; work experience may be considered a substitute for the education requirement.
• A minimum of three to five years of Municipal Court Administrator experience, including supervisory experience, or increasingly responsible experience as a Deputy/Assistant Court Administrator.
• Experience with Tyler Technologies InCode preferred.

• Valid Texas Driver’s License required.
• Possession of Level I Municipal Court Clerk certification required.
• Certification as a Texas Court Clerk Level II preferred.
• Notary Public Certification preferred.

• State of Texas court procedures, legal terminology, and legal requirements for municipal court operations and processes.
• Municipal Court case flow, procedures and operations.
• Principles for the management of legal documents and court records.
• Court accounting systems, rules and standards.
• Record keeping and records management principles.

• Ability to read and understand complex court rulings.
• Ability to communicate effectively verbally and in writing.
• Ability to supervise staff and provide leadership, delegate responsibility, and follow through.
• Ability to interpret and apply court standards and procedures, applicable state rules and regulations, and City policies and procedures.
• Ability to explain court procedures and processes clearly, concisely, and comprehensively.
• Ability to assess and prioritise multiple tasks, projects, and demands.
• Ability to prepare required reports correctly.
• Ability to work…