Administrative Assistant - Executive & Project Support

Summary:

A highly reputable engineering consulting firm is seeking an Administrative & Executive Support Assistant to join their team in Rocky Hill. This role combines traditional administrative responsibilities with executive-level support for regional management and engineer leadership teams. Responsibilities:
* Provide administrative and executive support to the Regional Manager and Engineer leadership teams
* Manage calendars, coordinate meetings, and assist with scheduling for internal teams and leadership
* Serve as a liaison between clients, agencies, and project teams
* Coordinate office operations, including events, team activities, and day-to-day administrative needs
* Manage office supply inventory and coordinate purchasing and vendor interactions
* Assist with documentation organization, and maintaining both digital and physical filing systems
* Support the preparation of proposals, conducting research, reports, and regulatory submittals
* Assemble and edit technical documents and reports as needed
* Support leadership with other tasks as needed

Qualifications:

* Administrative, executive support, or project team support experience in a professional office setting
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
* Excellent written and verbal communication skills
* Strong organizational skills with the ability to manage multiple priorities and deadlines
* High attention to detail, including proofreading and document accuracy
* Comfortable working in a fast-paced, team-oriented environment
* Experience working in architecture, engineering, or construction (AEC) environments is a plus