Administrative Assistant - Executive & Project Support

Job Details

Administrative Assistant - Executive & Project Support

Rocky Hill, CT

Job

Category:
Administrative / Professional

Job Type: Contract to Hire

Branch:
Fort Lauderdale

Salary: $25.00 - $28.00

Phone:

A highly reputable engineering consulting firm is seeking an Administrative & Executive Support Assistant to join their team in Rocky Hill. This role combines traditional administrative responsibilities with executive-level support for regional management and engineer leadership teams.

• Provide administrative and executive support to the Regional Manager and Engineer leadership teams
• Manage calendars, coordinate meetings, and assist with scheduling for internal teams and leadership
• Serve as a liaison between clients, agencies, and project teams
• Coordinate office operations, including events, team activities, and day-to-day administrative needs
• Manage office supply inventory and coordinate purchasing and vendor interactions
• Assist with documentation organization, and maintaining both digital and physical filing systems
• Support the preparation of proposals, conduct research, reports, and regulatory submittals
• Assemble and edit technical documents and reports as needed
• Support leadership with other tasks as needed

• Administrative, executive support, or project team support experience in a professional office setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail, including proofreading and document accuracy
• Comfortable working in a fast-paced, team-oriented environment
• Experience working in architecture, engineering, or construction (AEC) environments is a plus