Contract Coordinator

We are a full-service mechanical contractor specializing in CAD and BIM services, commercial and industrial plumbing, process piping, and commercial HVAC systems. We build, renovate, and upgrade facilities for a full spectrum of clients.

Tucker Mechanical, Inc. is looking for a qualified candidate to join our company as a Contract Coordinator. The Contract Coordinator will be an integral part of the Service Department and will provide clerical and administrative support for contract correspondence. The role will oversee the implementation of Planned Maintenance Agreements and assist in processing contracts during and after the bid process.

• Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
• Create Planned Maintenance Agreements and billing schedules within the COINS software database
• Set up and manage Planned Maintenance contract job files
• Maintain and update asset data for Planned Maintenance Agreements
• Review Maintenance Agreements quarterly or annually to confirm performance, budget constraints and compliance with contractual obligations
• Generate and distribute Planned Maintenance renewal letters
• Work with the Warehouse Manager to organize and procure monthly filter orders
• Work closely with Service Coordinators and Field Supervisors to ensure Field Team has all required documentation
• Manage Planned Maintenance contracts in customer portals
• Track weekly Market Recovery
• Assist Account Executives, Dept Managers and Project Managers with bid preparation, submittal activity, project file organization, pre‑qualification requirements, etc.
• Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
• Secure bid bonds, letters of surety, and insurance requirements during the bidding process
• Assist, as needed, with PO entry, reconciliation, and coordination within the department
• Other related duties as assigned or needed

Candidates must have excellent interpersonal and communication skills, the ability to manage multiple tasks and deadlines, and prior construction industry experience is preferred. Key competencies include initiative, communication, teamwork, and time management.

• 5+ years related experience
• High school diploma required
• College degree preferred
• Knowledge of the HVAC Service/Construction industry and contract documentation

• Proficiency in Microsoft Office applications (Outlook, Word, Excel)
• Proficiency with Adobe or Bluebeam PDF software suite
• COINS software experience preferred but not required

• Integrity, honesty, professionalism, and commitment to company values
• Self‑motivated and able to work efficiently in a fast‑paced environment
• Excellent organizational, communication, strategic, technical, analytical, problem‑solving, and multi‑tasking skills
• High standards of quality with attention to detail
• Ability to build positive working relationships with multiple levels of employees, management, suppliers, and customers

Effective communication in English and the ability to cooperate and collaborate with multiple levels of customers, employees, unions, government agencies, vendors, and suppliers.

The employee is regularly required to sit, see, talk, and hear. Hands are used to handle or feel objects, tools, or controls. The employee is required to walk, reach, climb or balance and stoop, kneel, crouch, or crawl. Occasionally, the employee may lift and/or move up to twenty‑five pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment is a typical office setting with noise level usually moderate to loud. Reasonable accommodations may be made to assist individuals with disabilities.

We are an Equal Opportunity Employer, Veterans/Disabled, and offer a competitive salary and benefits package to employees who contribute to our continued growth and success.

Please review our affirmative action policy.

There have been fraudulent postings and emails regarding job openings. Please verify any post or email with EMCOR Group’s official channels and avoid contacts offering services outside the normal application process.