Associate Fiscal​/Administrative Officer

Job Overview

Are you a current DVA employee looking to grow your fiscal and administrative career? This is an opportunity to advance while continuing to serve Connecticut Veterans with integrity and dedication.

The position is open to current agency employees only.

• Location:
  
  Rocky Hill, CT
• Work Hours:
  
  Full-time, 40 hours per week
• Schedule:
  
  Monday through Friday, 7:30 AM – 4:00 PM

• Perform complex fiscal and administrative tasks that exceed standard responsibilities.
• Plan office workflow, determine priorities, schedule, assign, oversee, and review work.
• Establish and maintain office procedures; provide staff training and assistance.
• Conduct or assist in conducting performance evaluations.
• Act as liaison with other operating units, agencies, and officials regarding policies and procedures.
• Prepare and analyze complex financial statements, reports, and budget requests.
• Project expenditures and assist in financial planning.
• Maintain fiscal controls by authorizing non‑routine expenditures.
• Manage various phases of the budget process; make recommendations on policies and standards.
• Oversee maintenance of accounting records.
• Utilize EDP systems for financial records, reports, and analyses; oversee implementation and analysis of financial and administrative EDP applications.
• Oversee grant and contract administration.
• Oversee payroll and complex purchasing tasks such as preparing specifications, soliciting bids, and recommending contract awards.
• Oversee leasing functions, including negotiating contracts and space requirements.
• Supervise services such as stores, inventory, security, mailroom, food service, or maintenance.
• Perform related duties as required.

• Considerable knowledge of public administration principles and practices, especially governmental budget management, accounting, and payroll.
• Knowledge of grants and contracts preparation and administration; purchasing principles and procedures; payroll practices and procedures.
• Considerable interpersonal communication skills.
• Ability to prepare and analyze financial and statistical reports.
• Understanding and application of state and federal laws, statutes, and regulations.
• Proficiency in using EDP systems for financial management.
• Supervisory ability.

• Seven (7) years of experience in fiscal administrative functions, with at least one mandatory accounting, budgeting, or payroll function.
• One (1) year of the general experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer II.
• College or university training may be substituted for general experience: fifteen (15) semester hours equal one‑half (0.5) year of experience, up to a maximum of four (4) years for a bachelor’s degree. A master’s degree may be substituted for one (1) additional year of experience. State employees with Purchasing Services Officer I experience may substitute for general and special experience on a year‑for‑year basis.

• Experience applying fiscal statutes, regulations, policies, procedures, and bargaining unit contract terms to payroll within a three‑shift operation.
• Experience with payroll processing management systems (Kronos, UKG‑Pro, Peoplesoft‑Core‑CT).
• Experience auditing and investigating fiscal component code accuracy for budgetary control.
• Experience communicating fiscal policies and procedures to diverse groups internally and externally.
• Experience preparing financial reports and statements related to payroll expenditures for state and federal partners.

The State of Connecticut is an equal‑opportunity/affirmative‑action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.