Human Resources Coordinator

Overview

Job Description

Join Our Team as a Human Resources Coordinator and Make an Impact from Day One! As a Human Resources Coordinator/TA (Hybrid), you’ll be at the center of our people operations—ensuring every employee’s journey is seamless, welcoming, and well-supported. You’ll maintain accurate employee records, guide candidates through onboarding, assist with recruiting, coordinate training, and serve as a trusted resource for both new hires and current employees on all HR-related matters.

• Interact positively with applicants, guiding them through the application process.
• Manage applicants' progress through the applicant tracking system, overseeing all steps and statuses.
• Collaborate with branch staff to screen, interview, and extend job offers to candidates; conduct new-employee orientations.
• Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.
• Schedule employee orientation, including enrollment in the Learning Management System.
• Communicate benefits to new hires, during employment changes, and during open enrollment.
• Review training hours reports for accuracy before payroll processing.
• Transition candidates into Win Team and complete necessary post-hire maintenance.
• Conduct employment verifications as needed.
• Build and maintain branch employment records and reports, adhering to Garda World record retention policies (including I-9s, W-4s, direct deposit elections/paycards).
• Manage uniform inventory, place orders, review invoices, and schedule restocking.
• Verify licenses and ensure compliance reporting.
• Issue employee name badges.
• Process terminations and respond to unemployment claims.
• Maintain transfer request reports.
• Monitor driver compliance.
• Ensure Win Team data integrity, including all employee status changes.
• Coordinate employee engagement efforts, including surveys, new hire orientation, special events, and recognition programs.
• Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.
• Communicate state and local employment law changes to the Regional HR Leader (RHRL).
• Facilitate and coordinate safety, workers compensation programs, and IQAs.
• Assist walk-in applicants and employees, providing computer support as needed.
• Answer branch phones as required.
• Perform other related duties as assigned.

• Authorized to work in the United States
• Must be at least 21 years of age or older
• High school diploma required; a college degree in human resources management or related field is preferred.
• A valid driver's license and maintain a driving record that meets company vehicle and insurance eligibility standards.
• A minimum of 1-3 years of experience in a fast-paced, human resources environment
• Tech-savvy with experience in both proprietary and mass market systems
• Microsoft Office Suite proficiency

• Skilled in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting.
• Maintains composure and professionalism in all interactions.
• Provides excellent customer service to employees, applicants, and branch staff.
• Proficient with HRIS/ATS platforms, ensuring accurate records, clean data, and compliant workflows.
• Communicate clearly and effectively with staff and employees.
• Detail-oriented, ensuring accuracy in records, scheduling, reporting, and inventory management.
• Able to manage high-volume tasks and adapt efficiently in a fast-paced environment.

Garda World:
Make the World a Safer Place

In the United States, Garda World Security remains the only guarding security company to be Certified by Great Place to Work. Garda World Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering opportunities to gain experience and develop professionally in a growing industry.

It is the policy of Garda World Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, Garda World Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training.

It is also the policy of Garda World Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.

License # AS2813

Education

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