Food Safety Specialist

Quality Systems Coordinator / Technical Writer – Food Manufacturing

Position Summary

The Quality Systems Coordinator / Technical Writer supports the development, maintenance, and control of the facility’s food safety and quality systems. This role is responsible for authoring, formatting, revising, and controlling food safety documentation to ensure compliance with FDA, FSMA, GFSI, and customer requirements
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The position works closely with Quality Assurance, Operations, Sanitation, Maintenance, and Regulatory teams to ensure written programs accurately reflect plant practices and remain audit-ready at all times
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Documentation & Technical Writing

• Draft, revise, and maintain:
• SOPs, SSOPs, and Work Instructions
• Recall, Traceability, Food Defense, and Food Fraud plans
• Ensure documents are:
• Clear, concise, and easy to follow
• Aligned with current plant operations
• Written in compliance with regulatory and certification standards
• Convert technical and operational input into controlled, compliant documentation

Document Control & Records Management

• Version control, approvals, and distribution
• Removal of obsolete documents from use
• Record retention and archiving
• Ensure controlled documents are accessible to plant teams and auditors
• Support electronic document management or QMS platforms

Audit & Compliance Support

• Support preparation for:
• FDA inspections
• Customer and internal audits
• Compile audit evidence, binders, and documentation packets
• Track corrective actions and support CAPA documentation
• Assist with follow-up documentation and audit closeout activities

Training & Program Support

• Assist with development of training materials linked to SOPs and programs
• Ensure documentation supports effective onboarding and refresher training
• Help maintain training records and compliance documentation

Cross-Functional Coordination

• Work with Operations, Sanitation, Maintenance, and QA teams to:
• Verify procedures reflect actual practices
• Capture process changes and update documentation accordingly
• Support change management for new equipment, processes, or products

Required

• Associate’s or Bachelor’s degree in Food Science, Quality, Biology, or related field
• 2–5 years of experience in food manufacturing quality systems or documentation
• Basic working knowledge of:
• FSMA Preventive Controls
• GMPs
• Strong technical writing and document formatting skills
• Excellent organization and attention to detail

Preferred

• Experience with GFSI standards (SQF, BRCGS, or FSSC 22000)
• PCQI certification or working toward certification
• Experience using electronic QMS or document control systems
• Technical and procedural writing
• Document control and system organization