HR & Front Desk Admin

Position Overview

The HR & Front Desk Administrator is responsible for greeting, welcoming, and directing visitors and employees with a positive, professional attitude while providing administrative support to the Human Resources team. This role serves as the first point of contact, acts as a gatekeeper for the building, manages front‑desk operations and incoming communications, and supports HR initiatives, office coordination, and employee experience activities.

• Provide administrative support to the Human Resources team as needed.
• Assist with onboarding communications, including preparing materials and coordinating schedules.
• Assist in scheduling meetings, interviews, and HR‑related appointments.
• Create and distribute monthly employee newsletters.
• Create, update, and maintain digital signage and internal communications displays.
• Order food and assist with coordination for company meetings, events, and employee activities.
• Assist with research related to HR initiatives, policies, or employee engagement efforts.
• Perform various HR‑related clerical and administrative tasks that arise based on team needs.

• Answer all incoming calls and direct them to the appropriate person or department.
• Greet, assist, and/or direct employees and visitors in a professional manner.
• Act as gatekeeper for the building and notify appropriate personnel of visitor arrivals.
• Assign visitor badges and ensure proper sign‑in/sign‑out procedures.
• Track employees during fire alarms or emergency situations.
• Receive, open, sort, and deliver incoming mail daily.
• Maintain cleanliness and organization of the reception area and coffee/break area.

• Customer Focus
• Professional Phone Etiquette
• Multitasking and Prioritization
• Attention to Detail
• Organization and Time Management
• Communication (Oral & Written)
• Confidentiality and Professional Discretion

This position has no supervisory responsibility.

This job operates mainly in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and fax machines.

This is largely a sedentary role; however, some lifting, bending, stooping, and standing is necessary. Mental alertness and long periods of concentration are required.

This is a full‑time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

• High School Diploma or equivalent.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Prior receptionist, front‑desk, or customer service experience preferred.
• Administrative or clerical experience in an office environment preferred.
• Bilingual (English/Spanish) a plus.

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short‑Term and Long‑Term Disability
• FREE Virtual Urgent and Mental Health Care
• 401(k) Retirement Plan
• Tuition Reimbursement
• Bonus Opportunities

KS provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of KS are expected to perform tasks as assigned by KS supervisory/management personnel, regardless of job title or routine job duties.