Sales Coordinator - 1st Shift

Description

Job Title: Sales Coordinator

Reports To: Director of Sales and Marketing

FLSA Status: Salaried Non-Exempt

The Sales Operations Coordinator provides administrative and operational support to the Sales Team, ensuring day-to-day activities run efficiently and customer-facing initiatives are executed seamlessly. This role serves as the primary point of coordination for sales support functions, including reporting, presentation logistics, customer meeting preparation, charitable donation requests, and general administrative responsibilities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

include the following. Other duties may be assigned.

• Serve as the primary administrative support resource for the Sales Team.
• Manage day-to-day clerical functions, including data entry, document preparation, filing, and maintaining sales records.
• Pull and distribute sales reports, customer analytics, and other business data as requested.
• Coordinate and organize customer presentations, ensuring all logistics are completed on time.
• Prepare and maintain presentation materials, including PowerPoint presentations, product information, samples, promotional items (SWAG), and other supporting materials.
• Maintain an organized inventory of presentation materials and coordinate replenishment when necessary.
• Schedule meetings, reserve conference rooms, and coordinate meeting logistics for internal and customer-facing meetings.
• Attend meetings as requested and prepare accurate meeting minutes, action items, and follow-up documentation.
• Coordinate charitable donation requests, ensuring requests are processed according to company policies and timelines.
• Assist with customer events, trade shows, and other sales and marketing initiatives as needed.
• Support the Sales Team with special projects and administrative tasks to improve efficiency and organization.
• Maintain confidentiality while handling sensitive customer and company information.
• Collaborate with cross-functional teams including Marketing, Customer Service, Operations, and Research & Development to support sales initiatives.

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical — Synthesizes complex or diverse information;
  Collects and researches data;
  Uses intuition and experience to complement data;
  Designs work flows and procedures.
• Design — Generates creative solutions;
  Translates concepts and information into images;
  Uses feedback to modify designs;
  Applies design principles;
  Demonstrates attention to detail.
• Problem Solving — Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem solving situations.
• Technical Skills — Assesses own strengths and weaknesses;
  Pursues training and development opportunities;
  Strives to continuously build knowledge and skills;
  Shares expertise with others.
• Written Communication — Writes clearly and informatively;
  Edits work for spelling and grammar;
  Varies writing style to meet needs;
  Presents numerical data effectively;
  Able to read and interpret written information.
• Business Acumen — Understands business implications of decisions;
  Displays orientation to profitability;
  Demonstrates knowledge of market and competition;
  Aligns work with strategic goals.
• Diversity – Demonstrates knowledge of EEO policy;
  Shows respect and sensitivity for cultural differences;
  Educates others on the value of diversity;
  Promotes a harassment-free environment.
• Ethics — Treats people with respect;
  Keeps commitments;
  Inspires the trust of others;
  Works with integrity and ethically;
  Upholds organizational values.
• Organizational Support — Follows policies and procedures;
  Completes administrative tasks correctly and on time;
  Supports organization's goals and values;
  Benefits organization through outside activities;
  Supports affirmative action and respects diversity.
• Strategic Thinking — Develops strategies to achieve organizational goals;
  Understands…