Equipment Administrative Coordinator

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,700 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

We are proud to offer you :

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program

Summary:

We are seeking a detail-oriented Equipment Administrative Coordinator to support our Equipment Department by coordinating daily departmental activities, maintaining accurate equipment records, supporting compliance initiatives, and ensuring the timely processing of equipment documentation. This position serves as a central resource for Equipment, Operations, Accounting, Maintenance, and vendors by promoting standardized administrative processes, maintaining data integrity, and supporting efficient department operations.

Essential Duties and Responsibilities :

• Supports the Equipment Analyst and Equipment Manager through effective coordination of equipment administration, reporting assistance,documentmanagement,andregulatorycompliancewhilemaintainingahighlevelof customer service and organizational efficiency.
• Coordinatedailyadministrativefunctionsforthe Equipment Department.
• Maintainaccurateequipmentrecordsanddocumentationthroughouttheequipment lifecycle.
• Processequipment-related documentation,includingequipmentsetup,transfers, disposals, and ownership records.
• Supportequipmentbilling,reporting,andfinancialdocumentationasdirectedbythe Equipment Financial Analyst.
• Assistwithequipmentonboardingandadministrativesetupacrossdepartmental systems.
• Maintaindepartmentalfilingsystems,electronic records,anddocumentmanagement standards.
• Coordinateworkorderadministrationandassistwithequipmentdocumentationand record updates.
• Prepare reports,correspondence,presentations,andotheradministrative documentation.
• Coordinatedepartmentalmeetings,schedules,and administrative communications.
• Assistwithvendorcoordinationand maintainvendordocumentationas required.
• Supportcomplianceinitiativesbytrackingrequiredpermits,registrations,inspections, and documentation.
• Collaborate with Equipment, Operations, Accounting, Maintenance, and other departmentstoensuretimelyandaccurateprocessingofequipmentinformation.
• Identifyopportunitiestoimproveadministrativeprocesses,document control,and workflow efficiencies.
• Provideexceptionalcustomerservicetobothinternalandexternal customers.
• Strongorganizationalabilitywithdailymanagementofmultipleprioritiesand deadlines.
• This position may require driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess, and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions, violations, or tickets to the DOT Compliance Specialistasrequiredby Company Policy .Anynegativechangeinthestatus of the employee's driving record may result in the revocation of the employee's privilege to drive for the company.
• Allothertasksas assigned.

Education/Skill Requirements :

• Associatedegreein Business Administration ,Accounting,Office Administration,or related field preferred; equivalent work experience may be considered.
• Minimumofthree(3) yearsofadministrative,accounting,equipment,construction,or related business experience preferred.
• Strongorganizationalskillswithexceptionalattentiontodetailand accuracy.
• Abilitytomanagemultipleprioritieswhilemeetingestablished deadlines.
• Abilitytomaintainconfidentialinformationwithprofessionalismand discretion.
• Strongcustomerserviceandinterpersonal skills.
• Abilitytoworkcollaborativelywith Operations,Accounting,Maintenance,vendors,and other internal departments.
• Proficient in Microsoft Office applications ,particularly
  
  Excel,Word,Outlook,and Teams.
• Preferred experience in Equipment 360, Sage, Procore and Sharepoint.
• High attention to detail and ability to work independently under tight deadlines.
• Strong communication and teamwork skills.

Physical Demands :

• Ability to continuously sit, stand or walk.
• Ability to bend, squat, and climb stairs.
• Ability to navigate uneven terrain typical of construction work sites.
• Ability to travel long distances by vehicle or commercial airline.
• Liftfrequentlyupto 20poundsandoccasionally upto
  25 pounds.

Work environment :

• Office, cubicle or workstation, job site.

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief,…