Corporate Administrator_Assistant to CEO

Corporate Administrator – Assistant to CEO

Coldwell Banker Harris McHaney & Faucette | Northwest Arkansas | Full-Time, In-Office

• Location: 809 S. 52nd Street, Rogers, AR 72758
  - Easy access directly off I-49
• Schedule: Full-time, consistent 40hr work week, Monday–Friday, Flexible Start/End Time
• Pay: $26 - $28 Hourly, Non-exempt
• Reports to: CEO/Owner
• Benefits: Paid time off, holiday pay, matching 401k, career advancement opportunities

Are you the organized, dependable person everyone relies on to keep things running? Do you enjoy a well-kept calendar, a clean spreadsheet, and planning an office celebration about equally? If so, we would love to meet you.

As our Corporate Administrator, you will be the right hand to our CEO and leadership team. You will handle executive support, reporting, recruiting support, meetings, and events, and you will help set the tone for the people who make our company run.

Coldwell Banker Harris McHaney & Faucette has been a trusted name in Northwest Arkansas real estate for over 70 years. We get the best of both worlds. As part of the Coldwell Banker network, we have national brand recognition, proven systems, and industry-leading tools behind us. We are also locally owned and operated, so the decisions that shape our company, our culture, and our community are made right here by people who know you by name.

We work like a family. We show up for each other, celebrate birthdays and milestones together, and take pride in guiding our clients home with compassion & care.

• Work directly with the CEO daily;
  Manage the CEO's calendar, schedule meetings, and coordinate logistics
• Monitor the CEO's email and flag important messages, updates, and potential issues
• Attend meetings as requested, take detailed notes, and send clear follow-up summaries
• Prepare agendas, documents, presentations, and reports
• Handle business and personal tasks for the CEO, such as online orders, appointments, insurance-related items, gathering signatures, and support for affiliated businesses
• Arrange travel and event registrations for the CEO and leadership team
• Serve as a professional point of contact between the CEO and internal and external stakeholders, making sure follow-through happens on time
• Handle sensitive information with complete confidentiality

• Support company-wide recruiting goals alongside the CEO and Growth & Recruiting Leader
• Schedule and prepare agendas for recurring meetings, including monthly leadership meetings, 1:1 coaching sessions, and property management meetings
• Maintain key reports and trackers, including the Pending Business Report, 12-month running tracker, and agent activity and sales meeting attendance
• Pull MLS reports and update the agent roster (training provided)
• Help with form and policy updates and with annual or recurring company projects

• Coordinate company-wide meetings: prepare materials, reserve rooms, set up technology, and set up the conference room for weekly meetings
• Manage vendor relationships and keep the vendor list current
• Plan and run monthly office events, holiday and seasonal gatherings, and birthday and anniversary celebrations
• Work with the Front Desk Administrator and other offices to keep supplies stocked
• Maintain the company out-of-office calendar in Outlook and help staff with calendar management
• Keep shared spaces organized, including the breakroom, meeting rooms, and copy room
• Step in when needed to cover the front desk or closings

• Associate degree or equivalent required;
  Bachelor's degree preferred
• 3+ years of administrative experience, ideally supporting an executive or leadership team
• Experience with scheduling, document…