Accounts Payable Specialist Job Rogers area,Minnesota USA,Accounting

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of vendor invoices and payments for our various operating companies within the construction industry. This role maintains financial accuracy, supports month-end close procedures, and strengthens vendor relationships through effective communication and problem-solving. This role also supports various accounting month-end procedures as well as office tasks. This is a full-time exempt position.

Responsibilities

Invoice Processing – reviews, codes, and enters invoices into the accounting system with accuracy through our vendor invoice approval platform, Sage Paperless.

Payment Management – supports the project team issuing subcontractor payments and lien waiver requests as directed; prepares payment runs (ACH, checks, wires).

Vendor Relations – maintains accurate vendor files (i.e., updates W-9s, COI), responds to vendor inquiries, completes credit applications, reconciles vendor statements and resolves any issues/discrepancies, and maintains positive relationships.

Month‑End and Year‑End Support – assists with various month‑end tasks as directed by the controller including, but not limited to, bank reconciliations, sales tax reporting, job cost entries, and 1099 filing.

Company Events – takes a lead role in scheduling and planning company events (i.e., holiday parties, training lunches/supplies, etc.).

Office Support – manages the supplies within the office and assists with office tasks that come up; assists in creating and updating standard operating procedures (SOP).

Compliance – ensures adherence to internal controls, company policies and audit requirements.

Additional responsibilities may be added as necessary.

Qualifications

4+ years of accounts payable experience (construction preferred, but not required).
Excellent attention to detail, organization and communication skills.
Solid understanding of basic accounting / generally accepted accounting principles.
Skilled in time management and the ability to prioritize tasks.
Personal initiative to follow through tasks until completion.
Expert computer skills, specifically in Microsoft Office (Excel, Word, etc.).
Experience with Sage 100 Contractor, Sage Paperless, and HCSS or related construction systems preferred but not required.

Compensation

Base salary to be determined; commensurate with the skill and experience level of the candidate. Access to full benefits including 401(k), medical, dental, vision, and long‑term disability insurance.

Equal Opportunity Employer, including disabled and veterans.

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