Safety Coordinator

Safety Coordinator Skip to main content#Safety Coordinator page is loaded## Safety Coordinator Apply locations:
Rogers, MNtime type:
Full time posted on:
Posted 10 Days Agojob requisition :
R-101986
*
* Job Description:

**** POSITION SUMMARY
** The Safety Coordinator provides administrative and compliance support to the Safety Department by coordinating safety programs, training, documentation, and project compliance requirements. This role supports the organization’s safety initiatives by maintaining safety records, managing compliance documentation, coordinating occupational health services, administering training programs, and supporting project-specific safety and regulatory requirements. The Safety Coordinator serves as a key administrative resource for Safety leadership and operational teams, ensuring that safety documentation, training records, and compliance activities are accurate, complete, and timely.

This position also provides administrative support to the Drug and Alcohol Testing Program, including backup support for the Designated Employer Representative (DER), under the direction of Safety leadership.
*
* ESSENTIAL DUTIES AND RESPONSIBILITIES:

**** Safety Program Administration and Recognition Programs
*** Manage safety award submissions, including applications, surveys, and quarterly and annual requirements.
* Track submission progress, maintain documentation, and ensure accurate recordkeeping.
* Support leadership in preparing and submitting award documentation and related materials.
* Administer safety recognition and reimbursement programs, including eligibility tracking and processing documentation.
* Maintain accurate records of safety program participation and compliance.
** Safety Hub Administration and Communications
*** Serve as administrator for the Safety Hub (SharePoint), ensuring safety alerts, communications, and reference materials are current and accessible.
* Upload, maintain, and organize safety communications, reference materials, and safety documentation.
* Maintain posting schedules and ensure content accuracy and usability on mobile and desktop platforms.
* Publish and maintain key safety resources, including emergency procedures, incident documentation, and safety reference materials.
** Safety Department Support (Policies, Procedures, and Documentation)
*** Support the development, implementation, and maintenance of safety policies and procedures.
* Maintain and update the Safety Manual to ensure accuracy and compliance with current policies.
* Assist with documentation and tracking of safety initiatives and compliance requirements.
** Safety Training Administration
*** Coordinate safety training enrollments and maintain training records.
* Track employee training completions, certifications, and compliance requirements.
* Maintain accurate training records within designated systems and ensure documentation is properly retained.
* Assist with scheduling and coordinating urgent or project-specific training requirements.
** Meeting Preparation and Reporting
*** Prepare safety meeting agendas and documentation, including incident reports and safety performance data.
* Coordinate meeting materials with Safety leadership and distribute information as required.
** Administrative and Cross-Functional Support
*** Provide administrative support to Safety Managers, including preparing reports, spreadsheets, and communications.
* Coordinate with internal stakeholders on employee compliance requirements, including driving status and project access.
* Assist with tracking and maintaining compliance documentation.
** Invoice Processing and Financial Coordination
*** Process and track invoices related to safety programs, occupational health services, and compliance activities.
* Maintain accurate financial documentation and coordinate approvals as required.
** Regulatory and Compliance Support
*** Support regulatory compliance programs, including documentation tracking and maintenance of compliance records. (Driver files, etc.)
* Provide administrative support for railroad compliance programs and related documentation requirements.
* Update compliance records in HRIS and safety tracking systems as required.
**…