Office Coordinator

Job Summary

Under general supervision, the Office Coordinator is responsible for ensuring an outstanding guest experience by serving as the primary point of contact for welcoming guests to the facility. Additionally, the Office Coordinator will answer phone calls, receive mail and packages, and perform other support tasks for the management team and hourly team members.

• Serve as the initial contact for greeting visitors, logging guest visits, and alerting the appropriate party of the visitor’s arrival. Help direct and/or escort visitors to appropriate Medline meeting room/destination.
• Complete security procedures (e.g., issue badges to new team members, ensure proper completion of visitors’ log).
• Assist in maintaining office and breakroom cleanliness and ordering office and breakroom supplies when needed.
• Assist team members with travel-related inquiries, employee purchases, employee shipments, and distribution of apparel.
• Process expense reports for management team and hourly team members.
• Follow record retention guidelines to scan and retain non-sensitive team member documents.
• Maintain communication boards, location contact list, and Operations News Network Content with information supplied by the management team.
• Answer incoming calls in a professional and courteous manner. Direct callers to appropriate parties or departments for all Medline locations.
• Receive and direct all deliveries, including food, printing, and flowers. Contact applicable employee upon delivery.
• Assist in maintaining facility safety by alerting security of any suspicious activity.
• Provide professional, accurate, and timely support to visitors and employees.

• High school diploma or equivalent

• Experience providing customer service to internal and external customers, including meeting quality standards for services and evaluation of customer satisfaction.

Anticipated Salary Range: $20.25 - $29.25 per hour. The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Benefits include health insurance, life and disability, 401(k) contributions, paid time off, and additional resources for employees working 30 or more hours per week. Employees working less than 30 hours receive 401(k) contributions, paid time off, and access to the Employee Assistance Program, Employee Resource Groups, and the Employee Service Corp. Medline Industries, LP, and its subsidiaries offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.