AR Accounting Coordinator

Accounts Receivable Accounting Coordinator

Job Summary:

The Accounts Receivable Accounting Coordinator is responsible for daily AR activities, including collections, cash applications, account reconciliations, credit reviews, and account maintenance. This role ensures accurate financial records, timely collections, and resolution of account discrepancies while supporting departmental operations and process improvements.

Duties and Responsibilities:

Post daily cash receipts and ensure accurate payment allocation. Reconcile customer accounts and resolve payment discrepancies. Process customer refunds, credits, and account adjustments as needed. Assist with month-end reconciliations and AR closing activities. Prepare AR aging reports and assist with cash collection forecasts. Monitor outstanding balances, conduct collection follow-ups, and resolve disputed invoices. Identify payment trends and potential collection risks. Collaborate with internal departments to resolve issues delaying customer payments.

Maintain accurate collection notes and follow-up records. Create and maintain customer and vendor accounts in Infor LN, ensuring accurate and up-to-date information. Conduct credit reviews for new and existing customers to assess payment risk. Review customer payment history, credit reports, and financial information to support credit decisions. Assist with establishing and updating customer credit limits and payment terms. Review accounts for potential credit holds and coordinate account releases.

Maintain accurate customer credit files and supporting documentation. Provide documentation and account information for internal and external audit requests. Support training and cross-training of new and existing team members. Assist with departmental projects, process improvements, and workload coverage.

Skills:

Strong attention to detail and organizational skills. Good analytical, reconciliation, and problem-solving skills. Ability to prioritize tasks and manage multiple responsibilities. Strong written and verbal communication skills. Good customer service and relationship-building skills. Knowledge of accounts receivable, collections, and payment processing. Proficiency in Microsoft Excel, Word, and Outlook. Familiarity with ERP systems, preferably Infor LN. Ability to work independently and collaboratively.

Willingness to learn and adapt to changing business needs.

Behaviors:
Accountability – Takes ownership of responsibilities and follows through on open items. Communication – Communicates clearly and professionally with customers and internal teams. Dependability – Meets deadlines, follows through on commitments, and supports team coverage. Adaptability – Adjusts to changing priorities, processes, and business needs. Teamwork – Shares knowledge, supports cross-training, and assists team members. Professionalism – Demonstrates sound judgment and maintains positive working relationships.

Education & Experience:

Associate's degree preferred. Previous experience in Accounts Receivable, Collections, or a related accounting field required.