Contracts Manager

Company Background

Epiq Solutions develops cutting-edge software-defined radio (SDR) products and processing solutions to enable spectrum dominance for maritime, land, air, and space domains. With 15 years serving government and commercial enterprise customers and 25K+ devices fielded to date, Epiq Solutions is a trusted partner with a proven heritage of delivering open architecture products in radically small form factors where time-to-market, cost, and performance are critical for mission success.

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Epiq Solutions is rapidly expanding, and we're looking for an experienced Contracts Manager to lead and manage contracting and related activities spanning government and commercial customer, supplier and subcontractor relationships. You will be responsible for drafting, negotiating, and administering contracts, mitigating risk, and monitoring regulatory compliance (FAR, DFARS, etc.). You'll act as a key partner to engineering, procurement, program management, and legal, enabling us to scale efficiently and responsibly.

Job duties will also include support for Epiq Solutions' Canadian affiliate, Xiphos Systems Corporation.

• Draft, review, and negotiate a wide range of contracts including customer agreements, prime contracts, subcontracts, supplier/vendor contracts, software licensing agreements, NDAs, and teaming agreements.
• Work with Supply Chain to ensure all subcontracts include proper flow-down clauses, data rights, IP provisions, export control, and cybersecurity requirements.
• Escalate and collaborate with Legal Counsel on non-standard terms, high-risk provisions, or deviations.

• Maintain and manage contractual record-keeping via a contract repository system. Track key milestones, renewals, amendments, deliverables, and change orders.
• Interact with business teams to monitor parties' compliance with contract obligations (deliverables, warranties, service levels), and handle modifications or extensions as needed.
• Ensure contracts meet internal policy standards, audit requirements, and regulatory obligations. Administration of some contractual/FAR requirements (e.g. small business subcontracting plans, commercial item justifications, related supplier flowdowns and questionnaires).

• Work closely with Program Managers, Engineering, Production, Procurement, and Finance to translate contractual requirements into actionable plans, schedules, and work breakdowns.
• Review proposals and bid documents to identify contractual risk and provide clarity on terms.
• Communicate obligations and risks to internal stakeholders in non-legal language, facilitating alignment and accountability.

• Assess contract risk and recommend mitigation strategies (indemnities, liability limitations, insurance, dispute resolution, etc.).
• Administer and monitor compliance with internal policies and external regulations (FAR, DFARS, ITAR/EAR, CMMC, NIST).
• Support contracts compliance reviews, audits, governmental oversight engagements (e.g., DCAA, DCMA), contract closeouts, and compliance investigations.

• Prepare executive-level summaries of contract health, risk, and opportunities.
• Deliver insights and recommendations to leadership to support strategic decision-making.

• Develop and maintain standard contract templates, playbooks, checklists, and workflows.
• Lead or participate in selecting, configuring, and driving adoption of a Contract Lifecycle Management (CLM) and recordkeeping systems and contract tools.
• Conduct training or awareness sessions for business teams on contract best practices, roles, and responsibilities.

PI

• Bachelor's degree, preferably in Business, Law, Project Management, or a related field.
• 10+ years of experience in government contracting and commercial contracts for technology —especially with defense or other regulated industries.
• Working knowledge of FAR, DFARS, export controls (ITAR/EAR), and cybersecurity contract clauses.
• Advanced issue-spotting, analytical, drafting,…