Senior Administrative Assistant - Atrium Health Floyd School of Health Sciences and Athletics

Job Title:

Senior Administrative Assistant
- Atrium Health Floyd School of Health Sciences and Athletics

Location:

GHC
- Floyd Campus

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Georgia Highlands College is a multi-campus, state college member of the University System of Georgia. Founded in 1970 as Floyd Junior College, it now serves more than 6,000 students in Northwest Georgia and Northeast Alabama across its five locations in Rome, Cartersville, Marietta, and Dallas. GHC currently offers over 30 areas of study with associate degree and bachelor's degree options both in the classroom and online.

We are a growing and progressive institution with opportunities for great employees to grow in a fast-paced and challenging work environment that encourages employee wellness and overall success. Our combined efforts at GHC have led to numerous awards, honors, and countless stories of success for students and employees. This includes our most recent honor of being recognized as one of the semifinalists for the 2023 and 2025 Aspen Prize for Community College Excellence.

This position supports the Dean of AHFSHS and Athletic Director. The position serves as the primary point-of-contact for the division/school and provides administrative support to faculty, staff, students, and external contacts.

• Is responsible to understand, support, and carry out the college's mission, vision, and values and comply with mandates and regulations of government and accrediting bodies.

• Greets and directs visitors, resolves routine administrative issues and answers inquiries concerning activities and operations of the division; prepares responses to routine inquiries
• Accepts, screens, and routes telephone calls; maintains log of inquiries as required
• Sorts, screens, and distributes incoming and outgoing mail
• Serves as a liaison with other divisions/departments on basic administrative and/or operational matters

• Establishes, maintains, processes, and updates hard copy and data files, records, certificates, and/or other documents in compliance with record management guidelines
• Prepares data analysis of division initiatives; provides data reports and disseminates information to relevant parties
• Assists with programmatic research and processes Banner reports for academic information
• Arranges and schedules meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining division and individual schedules; makes travel and lodging arrangements, either directly or through travel agencies
• Oversees office space and equipment including maintenance; manages facilities requests and work orders for the division

• Organizes and maintains inventory of supplies; prepares requisitions and orders, stocks, and distributes office supplies; maintains/monitors purchase and budget records
• Assists in developing and monitoring the division budget
• Prepares educational materials, builds course schedules, assigns classrooms, posts class schedules, and assists with student registration/virtual HUB

• Coordinates classroom assignment/tech details for classes, events and meetings.
• Assists with event planning and facilitation for division and institution as requested. Organizes programs, events, meetings or conferences by arranging facilities and caters, issuing information or invitations, publicizing events, and maintaining event budgets.
• Assists in coordinating and implementing training sessions for the division

• Oversees work assignment/schedule for student employee(s)
• Performs related duties as assigned

• Knowledge and level of competency commonly associated with the completion of an associate degree in a course of study related to the occupational field
• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience
• Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated

Comm

• Cover Letter
• Resume

• Knowledge of Board of Regents policies
• Knowledge of University System of Georgia policies
• Knowledge of standard administrative activities and protocols
• Skill in the analysis of problems and the development and implementation of solutions
• Skill in oral and written communication, organizational and human relations
• Skill in operation of office equipment, systems and software
• Excellent written and verbal communication and problem-solving skills
• Ability to maintain confidentiality of files/information

Applications will be accepted until filled.

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