Office Assistant

Job Description - Office Assistant (2600003)

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2600003

Office Assistant

Job Posting
02/Jan/2026

Closure Date
24/Jan/2026, 3:59:00 AM

Organizational Unit : NFO

Job Type
Staff position

Type of

Requisition :
General Service

Primary Location
Italy-Rome

Duration :
Fixed-term: one year with possibility of extension

Post Number : 2010868

CCOG Code : 2101

IMPORTANT NOTICE:  Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO Commitment

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non‑and under‑represented Members and persons with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values

FAO, as a Specialized Agency of the United Nations, has a zero‑tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

FAO staff are subject to the authority of the Director‑General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to more efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.

Organizational Setting
FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.
The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition.

It liaises with Members, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation.

The Division also collects, analyzes and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non‑wood products.

The position is located in the Global Forest Resources Assessment (FRA) team of the Forestry Division (NFO) at FAO headquarters in Rome, Italy.

Main Purpose
The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised
The Office Assistant reports to higher‑graded Office Associate of the FRA team, NFO. He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on‑the‑job learning.

Working Relationships
The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.

Key Functions / Results

Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.

Receive and direct telephone calls and visitors; screen and send e‑mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.

Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra‑/Internet, office files); present results in standard format.

Set up and maintain office files and reference systems according…