Senior Administrator

The Brattle Group, a privately held, global economic consulting firm, is looking for a Senior Administrator  to join our  Rome  office.
This full-time position is primarily responsible for project coordination and administrative support of Principals in a fast-paced, client-focused environment. As a Senior Administrator, you are accountable for assisting the Principals you are assigned to in their respective management group by facilitating their various day-to-day administrative responsibilities as well as providing a wide range of support to their projects, their teams, and practice area.

This position takes day-to-day direction from the Principals and reports to the Manager of Administration & Facilities. The Senior Administrator is a member of the Business Support Services (BSS) team, and provides general administrative support, supports Firm and BSS initiatives, collaborates on projects and administrative needs across offices, and provides back-up support to Facilities and other BSS functions as needed.
Some of the day-to-day responsibilities of this role include:  Project Coordination and Support   Initiate and/or coordinate Project Start Forms, conflict checks, engagement letters and proposals with Principals
Assist with monthly invoice and project budgets with Project Managers and/or Associates assigned to cases as needed
Understand client contracts to determine monthly billing requirements, including write-offs and holds with minimal Principal oversight in some cases
Provide monthly and/or weekly budget updates as needed/directed
Follow-up and obtain monthly invoices from outside experts
Follow up and obtain late invoice payments directly with client or procurement officer
Maintain all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
Ensure that project team members are aware of all case-related responsibilities and deadlines and keep everyone on track with reminders
Document production including proposals, errata, subpoenas, affidavits, and testimony. Also provide editing and proofreading support as requested
Coordinate administrative support for tender processes, including the preparation and submission of required documentation, coordination with Legal and other relevant teams, and tracking of deadlines and changing requirements
With working knowledge of project teams, offer project forecasting insights, inputs as needed and elevate issues with Principals as needed
Support Principals’ Firm duties by acting as key point of contact for Corporate Services (CS) groups to ensure Principals’ corporate administrative obligations are met and best practices are followed, always keeping Principals informed of issues and changes
Identify 'value-add' opportunities and deliver administrative support in a proactive manner
Coordinate extensive domestic and international travel for Principals (and occasionally other team members) to client meetings and/or marketing opportunities
In conjunction with Marketing, research and identify external targets for monthly business development purposes including outreach and meeting scheduling; coordinate external speaking opportunities including tracking dates, providing materials to organizers, assisting with presentations, etc
Ensure Principals’ resumes and bios are regularly updated
Prepare and submit expense reports and assist Principals with expense approvals
Assist Principals with their calendars including day-to-day schedules/tasks and suggest ways to maximize Principals’ time
Coordinate, prepare agendas, create PowerPoint slides, and attend all practice area meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
Prioritize and delegate tasks to Administrative Services Assistants as needed
Perform special/ad-hoc tasks in conjunction with or as requested by Principals
Corporate Services/General Support Coordination   Work cross functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations…