CEO Executive Assistant

Randstad Italia SpA, on behalf of a multinational company, is seeking a highly organized, proactive, and discreet  Executive Assistant  to provide high-level administrative and strategic support to the CEO. In this role, you will serve as a trusted partner, ensuring seamless day-to-day operations and fostering effective communication within a fast-paced, global environment. The ideal candidate will balance rigorous time management with a sophisticated professional presence.

Job Location:

Rome
This opportunity is powered by Randstad Italia and is offered an outsourcing contract.
Salary Range:  €30,000 - €40,000 (commensurate with experience).

Note:

Please apply only if you are comfortable with this specific outsourcing contractual arrangement.

Key Responsibilities    Strategic Calendar Management:  Optimize the CEO’s schedule by prioritizing high-impact engagements and managing complex, multi-timezone agendas
Gatekeeping & Liaison:  Act as the primary point of contact and ambassador for the CEO, facilitating smooth communication with internal leadership and external global stakeholders
Operational Excellence:  Lead the end-to-end coordination of domestic and international travel, including detailed logistics, visas, and subsequent expense management
Confidentiality & Discretion:  Manage sensitive information and high-stakes documentation with the utmost integrity and professional judgment
Project Tracking:  Drive the execution of strategic initiatives by monitoring action items, deadlines, and deliverables across departments
Cross-Functional Alignment:  Collaborate closely with Finance, HR, and Legal teams to ensure corporate priorities are aligned and executed flawlessly

Required Qualifications & Experience

Education:

Bachelor’s degree or equivalent professional background
Experience in a C-suite support role (EA or PA), ideally within a multinational or matrixed organization
Full professional proficiency in  Chinese, English, and Italian  is mandatory
Advanced command of Microsoft Office, Google Workspace and modern digital collaboration tools
Proven ability to navigate competing priorities and meet rigorous deadlines with a high degree of autonomy
Executive Presence:  Exceptional interpersonal skills and the ability to interface confidently with senior leaders
Flexibility  and composure when navigating the shifting demands of a dynamic corporate landscape
Discretion  A rock-solid commitment to maintaining confidentiality at all times

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