Job Description & How to Apply Below
Job Title - Office Manager (Italy)
Department - Administration
Reporting Line
- Head of Sales
- Southern Europe
Location - Bologna, Italy
Employment Type
- Permanent, Full-Time
ABOUT NEW ERA CAP
New Era Cap is more than a headwear brand. With over 100 years of heritage, we are a global leader in sports, fashion and lifestyle, recognised for our innovation, authenticity and craftsmanship. As the official on-field cap of Major League Baseball and a trusted partner to leading sports leagues, teams and brands worldwide, we continue to shape culture through creativity and self-expression.
WHY JOIN NEW ERA?
Join a collaborative and inclusive team where individuality is valued, ideas are encouraged and people are empowered to make an impact. We are committed to helping our employees perform at their best, develop their careers and enjoy a healthy work-life balance.
The Office manager is responsible for the efficient functioning of the office through a range of administrative, financial, HR and facilities tasks. This position reports to the Head of Sales – Southern Europe.
Administration:
Phone and clients/visitor’s reception
Managing mails, parcels, couriers, carriers
Classification and archive Storage
Dealing with correspondence and queries
Preparing letters and reports
Implementing and maintaining procedures/office administrative process
Ensuring effective communication with the EMEA HQ (UK)
Financial/Accounting:
Liaising with the external accounting/social firm and HQ financial department
Processing accounts payable invoices: checking, follow up, reporting
Dealing with the bank agency and managing Company credit cards (7)
Checking and reporting expenses (credit cards and cash)
HR:
Liaising with the with our Italian payroll bureau and HQ HR department
Helping recruitment when needed
Payroll management: preparation, checking and submission
Administration of local benefits providers
Onboarding and offboarding coordination
Office Management/Facilities:
Ensure the smooth running of the office (services, equipment, supplies, cleaning, storage)
Liaising with the HQ IT department and external IT supplier if necessary
Maintaining and ensuring that health and safety policies are up to date
Ordering stationery and furniture (office and Sales representative)
Ensure sound administration of suppliers and service providers contracts
Fleet management: phone (fixed and mobile phones) and vehicle coordination with Leasing company
Cost optimization, contracts negotiations
Event Management:
Organising and booking transport and accommodation for Italian team when needed
Booking travel for EMEA Sales meeting
Booking travel for team needs
Required skills:
Organised, rigorous, dynamic, proactive, autonomous.
Trustworthy with the ability to deal with confidential information
Experience in office administration
Strong communication skills
Fluent in Italian and in English
EQUAL OPPORTUNITIES
New Era Cap is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where all employees are treated fairly, with dignity and respect.
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