Office Manager (M​/F​/D) ​/ Responsabile D'ufficio (M​/F​/A)

As an energy park developer, the UKA Group plans, builds, operates, and sells wind, photovoltaic (PV) and battery storage projects. It contributes to a sustainable power supply in Germany, Europe and America that is independent of fossil fuel imports, ensures lower power prices, and is climate-friendly. UKA is an owner-managed company that has been pursuing a long-term business strategy since its founding in 1999.

The company's employees are committed to delivering the best possible project results that meet the highest economic and quality standards. All projects are systematically advanced, even when external circumstances require an extra measure of patience and perseverance.
The UKA Group is one of the leading project developers for renewable energies in Germany with 1.5 GW of onshore wind projects under construction in its home market. Furthermore, an impressive project pipeline of currently 6.5 GW in the international markets alone underlines its attractive business prospects abroad.
To further expand this international growth, the UKA Group is strengthening its presence in Italy - one of its focus markets - through its office in Rome, where a dedicated team is advancing a portfolio of utility-scale PV, onshore wind, and BESS projects.
Let's work together towards a successful energy transition. We are looking for a highly organized and proactive Office Manager (m/f/d) at our office in Rome in Italy to support our operations in Italy. In this role, you will ensure the smooth day-to-day running of the office and provide essential administrative, operational, and employee-related support. You will work closely with local teams as well as international stakeholders and play a key role in creating an efficient and well-structured working environment.
Your responsibilities:
Oversee daily office operations and provide administrative support to the team
Manage office supplies, equipment, contracts, renewals, and payments
Coordinate correspondence, shared inboxes, meetings, travel, and documentation
Monitor deadlines, approvals, compliance, and health and safety topics; act as the official RLS(Health & Safety Representative) for UKA Italia
Support onboarding, offboarding, time tracking, and HR-related processes
Process invoices, budgets, expenses, timesheets, and cash records in Excel, including monitoring the electronic invoicing portal (SDI)
Coordinate IT, meal vouchers, invoicing, vehicles, and insurance matters
Prepare reports and presentations, meeting minutes, support events, and liaise with external associations such as ANEV and Italia Solare
Serve as the main point of contact for marketing-related activities and coordinate with the communications team at HQ

Your profile:

3-5 years of experience in office management, executive assistance, or administrative leadership, ideally in the renewable energy industry
Strong proficiency in Microsoft Office Suite; accounting and AI knowledge is a plus
Ability to work effectively in a fast-growing, dynamic environment with changing priorities
Strong sense of ownership and the ability to independently organize, follow up on, and complete tasks
High level of reliability, accuracy, and attention to detail
Service-oriented mindset with strong organizational, multitasking, and problem-solving skills
Excellent written and verbal communication skills in Italian and English
High level of discretion and professionalism when handling sensitive information
Experience working in a remote environment and effectively collaborating with virtual teams
We offer to you:
Part-time position with 30 hours per week across 5 days (Possibility to increase working hours at a later stage, depending on workload)
Opportunity to work in an international environment
An interesting range of tasks in a dynamically developing renewable energy industry
Opportunities for personal and professional development
A friendly and supportive working atmosphere
Meal vouchers
Hybrid working options / possibility of home office