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Job Description & How to Apply Below
The company’s employees are committed to delivering the best possible project results that meet the highest economic and quality standards. All projects are systematically advanced, even when external circumstances require an extra measure of patience and perseverance. The UKA Group is one of the leading project developers for renewable energies in Germany with 1.5 GW of onshore wind projects under construction in its home market.
Furthermore, an impressive project pipeline of currently 6.5 GW in the international markets alone underlines its attractive business prospects abroad. To further expand this international growth, the UKA Group is strengthening its presence in Italy - one of its focus markets - through its office in Rome, where a dedicated team is advancing a portfolio of utility-scale PV, onshore wind, and BESS projects.
Let’s work together towards a successful energy transition. We are looking for a highly organized and proactive Office Manager (m/f/d) at our office in Rome in Italy to support our operations in Italy. In this role, you will ensure the smooth day-to-day running of the office and provide essential administrative, operational, and employee-related support. You will work closely with local teams as well as international stakeholders and play a key role in creating an efficient and well-structured working environment.
Your responsibilities:
* Oversee daily office operations and provide administrative support to the team
* Manage office supplies, equipment, contracts, renewals, and payments
* Coordinate correspondence, shared inboxes, meetings, travel, and documentation
* Monitor deadlines, approvals, compliance, and health and safety topics; act as the official RLS (Health & Safety Representative) for UKA Italia
* Support onboarding, offboarding, time tracking, and HR-related processes
* Process invoices, budgets, expenses, timesheets, and cash records in Excel, including monitoring the electronic invoicing portal (SDI)
* Coordinate IT, meal vouchers, invoicing, vehicles, and insurance matters
* Prepare reports and presentations, meeting minutes, support events, and liaise with external associations such as ANEV and Italia Solare
* Serve as the main point of contact for marketing-related activities and coordinate with the communications team at HQ
Your profile:
* 3-5 years of experience in office management, executive assistance, or administrative leadership, ideally in the renewable energy industry
* Strong proficiency in Microsoft Office Suite; accounting and AI knowledge is a plus
* Ability to work effectively in a fast-growing, dynamic environment with changing priorities
* Strong sense of ownership and the ability to independently organize, follow up on, and complete tasks
* High level of reliability, accuracy, and attention to detail
* Service-oriented mindset with strong organizational, multitasking, and problem-solving skills
* Excellent written and verbal communication skills in Italian and English
* High level of discretion and professionalism when handling sensitive information
* Experience working in a remote environment and effectively collaborating with virtual teams We offer to you:
* Part-time position with 30 hours per week across 5 days (Possibility to increase working hours at a later stage, depending on workload)
* Opportunity to work in an international environment
* An interesting range of tasks in a dynamically developing renewable energy industry
* Opportunities for personal and professional development
* A friendly and supportive working atmosphere
* Meal vouchers
* Hybrid working options / possibility of home office
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