Office Administrator; Office Manager​/HR

🏗 Keep Our Projects Moving – Join SBC Services 59 LLC as an Office Administrator! 🏗

Position Title: Office Administrator (Office Manager / HR Support)
Company Name: SB&C Services 59 LLC
Pay Range: $23–$26 per hour, depending on experience

Employment Type

: Part-Time (approximately 25 hours per week)
Department: Office & Administration
Location: Rome, NY
Industry: Utility Construction (Commercial, Industrial, Government/Federal, Union)

SBC Services 59 LLC is seeking a detail-oriented and self-motivated Office Administrator to support our growing utility construction operations. This role is critical to keeping projects organized, crews scheduled, payroll processed, and financial records accurate. Working closely with the company owner, estimators, and project managers, the Office Administrator will manage daily office operations, accounting functions, onboarding, and job tracking while ensuring deadlines and compliance requirements are consistently met.

This position is ideal for someone who works well independently, thrives in a fast-paced construction environment, and brings strong organizational and bookkeeping skills to the table.

SBC Services 59 LLC is a utility construction contractor delivering high-quality underground infrastructure projects across commercial, industrial, and government sectors. We are known for our long-term, consistent project work, strong field teams, and commitment to operational excellence. Our success depends on organized, dependable office operations that support the field—and this role plays a key part in that mission.

Learn more at

• Manage Accounts Receivable (A/R) and Accounts Payable (A/P)

• Process weekly payroll and track employee time and attendance

• Manage employee onboarding and maintain employee profiles

• Handle daily dispatching and distribute daily email schedules

• Maintain and track job costing, ensuring invoices and purchases are logged to the correct job/project

• Manage Quick Books, including inputs, vendor payments, and coordination with the bookkeeper

• Review purchase orders (POs) and ensure invoices match accurately

• Place company orders, including office and material stock

• Maintain insurance requests, certificates, and documentation

• Accept deliveries, manage incoming mail/email, answer phones, and prepare for meetings

• Assist with new project contracts, startup paperwork, and GC documentation

• Track project deadlines, permits, and compliance requirements

• Maintain project boards, calendars, and scheduling systems

• Create and edit documents and spreadsheets using Microsoft Office

• Support project managers with administrative and scheduling tasks

• Develop and implement strategies to streamline daily office processes

• Handle miscellaneous administrative tasks as they arise

• 3+ years of administrative experience (construction industry experience preferred)

• 3+ years of bookkeeping experience (preferred)

• Experience as an Office Manager or Administrative Assistant preferred

• Strong working knowledge of:

  • Quick Books

  • Excel and Microsoft Office

  • Basic A/P and A/R

• Experience managing job tracking and job costing with strong attention to detail

• Ability to manage multiple deadlines and prioritize tasks effectively

• Strong written and verbal communication skills

• Ability to work independently and collaborate with leadership and project teams

• $23–$26 per hour, based on experience

• Weekly pay cycle

• Long-term, consistent work

• Supportive, team-oriented work environment

• Part-Time – approximately 25 hours per week

• Flexible schedule

• Monday–Friday availability preferred

• On-site office position

• Utility construction office environment

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

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