Executive Office Personnel

• Date Posted: 8/26/2026
• Location:
  
  Administration Center
• Date Available:
  
  08/26/2026

The Executive Secretary is responsible for providing high-level administrative support to a distinct group of District administrators, including the Director of Data and Assessment, the Director of Equity and Continuous Improvement, and the Grant Administrator. Typical responsibilities will include assisting in data management and assessment procedures, completing accounting tasks, and performing general clerical functions such as preparing correspondence and organizing/scheduling meetings.

• Perform general clerical duties such as answering phones and greeting visitors.
• Provides general support for district-related meetings, including meeting set-up (the ordering and set-up of refreshments, registration and check-ins for participants), and general pack-up of materials after sessions (as needed).
• Provides clerical support for the department regarding department-related meetings, correspondence and announcements for department-related meetings, scheduling conference room use, and organizing and disseminating materials.
• Maintains budget data and budgeting records for departments, prepares purchase orders, and completes required purchase order paperwork.
• Providing logistical support for the ordering and distribution of assessment materials
• Providing customer service for the administration of state and local assessments to administrators, staff, and families
• Retrieving data and printing reports from the district's data systems.
• Assisting in data entry, formatting, and maintenance of data projects in Excel and Google sheets.
• Coordinating the mailing of student assessment results to families..
• Supports departments with data retrieval, report building, and communication with district and community stakeholders.
• Supports the maintenance of designated grant accounts, submits state reports as needed, gathers data for project reports, and communicates with non-public partners.
• Perform other job related duties as assigned.

• Minimum of high school diploma or G.E.D. equivalent
• 2 years of college or comparable business school, preferred

• At least 3 years or more of secretarial experience, preferred

• Must demonstrate a high level of confidentiality.
• Must have knowledge of basic accounting principles.
• Knowledge and experience with office equipment to include but not limited to copiers, printers, computers, and phone systems.
• Effective communication skills with a high level of sensitivity and tact in person and on the phone.
• Ability to maintain progress with tasks despite constant interruptions and need to meet time-sensitive deadlines.
• Verbal and written fluency in Spanish preferred
• Must possess excellent typing, grammar and computer skills including familiarity with all Microsoft Office and Google products. Must have proficiency with basic formulas in Microsoft EXCEL/Google Sheets.
• Must be highly organized and be able to work with little or no supervision.
• Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines. Must be able to handle stressful situations with professionalism.
• Ability to work collaboratively with administration, staff, and stakeholders.

Position may require ability to participate fully in the training, regular certification and use of established methods of de-escalation and physical management of students.

Work is performed within the school/ district environment where unusual temperature and hazards are relatively nonexistent, but the noise level may be moderate. Work requires the employee to perform the following critical physical demands of the job in the school or district office setting as applicable:

• Ability to regularly communicate verbally, see, and hear.
• Ability to pull, push, ambulate, perform tasks from standing and seated position, and use fine motor manipulation during the normal performance of tasks and responsibilities.
• Ability to occasionally stoop, kneel, crouch, and lift or move up to twenty-five (25) pounds.
• Ability to maneuver and physically assist students as necessary.

The work year, salary, and benefits for this position are in accordance with the Valley View Office Personnel contractual agreement.

Performance of this job will be evaluated in accordance with the collective bargaining agreement between the Valley View Office Personnel Council and the Board of Education.

March 27, 2023

May 1, 2023

The work year for this position is 228 days. Salary is in accordance with the Office Personnel Salary Schedule.

• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term…