Temporary HR Department Assistant

The HR Department Assistant is responsible for providing overall HR departmental support. Temporary positions are not eligible for benefits. This position is estimated to last approximately 6 months.

Responsible to model the University’s Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University’s Mission as a Catholic and Lasallian institution of higher education. Commitment to a diverse culture and appreciation for all people.

• Meet and greet all customers to the HR office and ensure timely response of inquiries
• Provide exceptional level of customer service to both internal/external customers
• Distribute and send mailings
• Create employee files and maintain a complex filing system for confidential employee files and records
• When needed, assist HR Generalist in forwarding e-mails to appropriate HR representative for response
• Answer HR phone calls and route to the appropriate person or department

• On occasion, assist in verifying, entering, and maintaining employee data in the computerized database.
• Audit all terminated files, I9’s, and background check forms per Retention Record Policy.
• Maintain changes to the on-line directory and outlook address book for department, name, title, or other significant changes.
• Scan and upload transcripts and other needed documentation to Banner.

• Send State of IL W4s for processing new employees as required by the State.

• Book and schedule rooms for meetings and trainings. Order food and equipment for meetings as needed.
• Maintain / report office supply inventory needs to Sr. HR Generalist, Contract Specialist
• Other clerical duties as assigned

Bachelor’s degree in a related field OR administrative experience supporting a human resources department. Must have the ability work independently in a fast-paced environment. Commitment to team-based management required. Must be highly confidential and be able to maintain sensitive information. Commitment to Catholic higher education and a diverse and inclusive environment is required. Proficiency in Microsoft Office systems required.

Monday-Friday 37.5 hours per week

• Resume
• Cover Letter

MAIN CAMPUS
One University Parkway
Romeoville, IL