Building Secretary

POSITION TITLE:

Building Secretary – 10 Month

PAY

SCHEDULE:

Salary to commensurate with experience and Bargaining Agreement

EFFECTIVE: 26-27 School Year

• High Schooldiplomaorequivalentisrequired.
• Mustpossessstrongpeopleandcommunication skills.
• Abilitytoestablishrapportwithstudentsand parents.
• Musthaveabilitytogetalongandworkwellwith others.
• Mustbeneatinappearancewithapleasantpersonality.
• Excellentwithdetailsandskilledin proofreading.
• Musthavecomputerskillstoinputandretrieveinformation.
• Competency in Exceland Word ,preferred.
• Competency with Google docs,sheets,emailandcalendar,preferred.
• Mustbeabletomaintaincomprehensiverecordsand files.
• Musthavetheabilitytoworkunder pressure.
• Mustbeabletoworkwithlimited supervision.
• Mustbeverypunctualandbeagoodtimemanager.
• Musthaveexcellentattendance.
• Musthavetypingabilityat
  50w.p.m.(wordsper/minute).
• Mustbeabletopassother appropriate secretarial tests.
• Mustbecapableofoperatingvarioustypesofofficeequipmentandmachines.
• Related experience, in a school office setting, preferred.
• Knowledgeandexperiencewith Pupil Accounting ,preferred.
• KnowledgeandexperiencewithMCIR,preferred.
• Knowledgeandexperiencewithautomatedmessagingsystems,(i.e.,Intouch Parent Contact  System), preferred.

• Provideadministrativeassistanceandsupportfortheareasoftechnology,maintenanceandcustomerservice.
• Providedirectand/orsupplementalsupporttothe
  
  Directors,i.e.maintain calendar,schedule.meetings,prepare agendas and materials, etc.
• Create,monitor,andverifypurchaseordersforrespectivedepartments.
• Seektocontinueownprofessionalgrowthanddevelopmentthroughattendanceatrelevantmeetings,workshops, and conferences, and similar activities.
• Maintenanceofofficefiles.
• Responsiblefortelephonecommunications.
• Help coordinate/schedulerequiredinspectionsasitrelatestomaintenance.
• Helpmaintainvariousinventorylists.
• Monitorcompletionofworkordersforrespective departments.
• Providesupportforthirdpartycompanies.
• Helpprovideandcreateproceduraldocumentation.
• Minorupdatestodistrictwebsite.
• Performsotherdutiesasassigned.

This posting should not be construed to imply that these requirements are the exclusive standards of the position or that this is the exclusive list of job functions or expectations associated with this position. The requirements listed above are representative of the knowledge, skill and/or ability required for this position.

Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyanemployeetosuccessfullyperform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

• Theemployeemustoccasionallystoop,bend,kneel,crouch,reachandtwistwhileperformingtheirjobduties.
• Theemployeemustbeabletoliftandmoveupto
  25poundsinsupplieswhichrequiresbending,stooping,lifting, and reaching.
• Theemployeemayhavetopushand/orpulllighttomoderateamountsofweight.
• Theemployeemustbeabletouseandoperateavarietyofofficeequipment requiringrepetitivehandmovement and fine coordination including the use of a computer keyboard.
• Theemployeemustusehandsandarmstomanipulateobjects.
• Theemployeewillhaveextensiveverbalcommunicationwithadministrators,staff,students, parents,&gueststo communicate, to receive, and exchange information.
• Theemployeemustusekeyboards,tools,andothercontrols.
• Theemployeemustsitandstandforprolongedperiodsoftime.
• Theemployeemusthavenormalvisionandhearingwithorwithoutaid.
• Theemployeemustbeabletomoveabouttheassignedworklocationduringtheday.

Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployeeencounterswhileperforming the essential functions of this job:

• Workisperformedprimarilyinastandardofficeandschoolenvironmentwithextensivepubliccontactand frequent interruptions.
• Primaryfunctionsrequiresufficientphysicalabilityandmobilitytoworkinanofficesetting.
• Thenoiselevelintheworkenvironmentvariesfromsofttomoderatelyloud.
• Theemployeeisrequiredtointeractwithstudents,staff,parents/guardians,andwiththepublic.