Police Records Clerk

Job Summary

This position performs intermediate level law enforcement clerical support services to assist the Sheriff's Office.

PLEASE READ THE ATTACHED "Disqualifiers" BEFORE COMPLETING A DOUGLAS COUNTY APPLICATION FORM.

• Enter data into computer files either utilizing departmental or LEDS systems.
• Retrieve data for specific requests and/or monthly and administrative reports.
• Assist the public in person and by telephone; direct calls to appropriate division; perform counter work and answer questions.
• Perform filing and record‑keeping duties where several systems are utilized; conduct file and record searches; photocopy document files; expunge or seal records on order of the court.
• Process and distribute teletype communications.
• Collect and record cash payments of dog licenses.
• Dispatch citizen complaints to Animal Control Officers via phone.
• Receive payment for copies of records and for processing of civil paperwork.

Process applications and permits; open, process and/or distribute mail; type form letters, departmental reports and statistical reports; supervise entry into the Justice Building through the Sheriff's Office entry after hours and on weekends; serve civil papers.

Requires two years clerical experience or a satisfactory equivalent combination of experience and training. At time of appointment, must possess a valid Oregon driver's license.

• Type rapidly and accurately.
• Use modern office equipment and machinery; process information on a computer terminal.
• Establish and maintain records, reports, and statistical data.
• Courtly meet and deal effectively with other employees and the public.

• At time of appointment, must possess a valid Oregon driver's license.
• Regular and consistent attendance.

Applicants will advance through the following phases of the selection process:

Applicants must be willing to undergo a thorough background check, including past criminal history, illegal drug use, etc. Outcome of this investigation strongly affects hiring decision. Applications will be further evaluated during the background investigation for honesty, integrity, and maturity.

Qualified applicants will be invited to an in‑person clerical skills test. Completion of the test with a passing score is required to advance in the selection process.

Employment is contingent upon a pre‑employment drug screen. Presence of non‑prescribed drugs, including marijuana, on drug‑screen results will result in disqualification pursuant to the County's drug and alcohol policy.

Full‑time 40‑hour per week position. Includes an excellent benefit package, including medical/vision/dental/long‑term disability/basic life coverage and County‑paid PERS retirement after required waiting periods.

Onsite childcare may be available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only).

This position requires availability for shift work – working a rotating shift and days off. May require working on weekends. Position is eligible for membership in the Douglas County Law Enforcement Association union.

NOTE:

Position handles predatory animal skins and/or scalps with an infrequent possibility of viewing and/or handling packaged coyote ears or porcupine noses as part of the County's Bounty program.

Position may require driving. Finalist will be required to provide a driving history that meets the Douglas County Driver Policy as part of a contingent offer of employment.

Applicants may be disqualified after unsuccessful completion of any phase of evaluation.

To learn more about this position, please review the position classification.

For questions regarding this position, contact Human Resources at hr or ph: (541) 440‑4405.

Douglas County is an Equal Employment Opportunity Employer.

Douglas County Statement on Equal Employment Opportunity.

If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e‑mail a description of your request to Human Resources: hrglas.or.us.